Financial Officer

الوصف الوظيفي

Job Title: Financial Officer

Job Purpose: All accounting and finance functions for the country and oversee procurement officer

Job Duties:

Full responsibility of all aspects related to accounting, budgeting, and finance relating to all operations and activity within the country of responsibility. This includes accurate and timely recording of expenses and revenues, monthly financial reporting to management and project managers, all statutory reporting to local government (salary, taxes, Income etc.), and annual audited financial statements.

Manage the procurement officer and secure adherence to the procedures for the procurement cycle: drafting calls for bids, locate vendors, receive tenders, examine quotes, recommend selection, identify and negotiate clear terms of references and conditions for the bid, draft vendor contracts, issue PO, place order, process and pay vendors.

Tasks related to accounting and finance:

-       Process all payroll, compensation, and benefits according to time sheets, contracts and agreements
-       Process all payment requests, expense payments, submission of checks and bank transfers based on appropriate expense approval and required documentation
-       Release payment to partners based on adequate documentation of expense and contractual agreements
-       Maintain records and control over petty cash

-       Record all monthly activity in NetSuite accurately before the monthly closing

-   Record all expenses and revenue according to chart of account guidelines and appropriate budget line
-   Reconcile bank accounts and possible other accounts (Example: PayPal)
-   Reconcile office credit card(s) (if any)
-   Coordinate revenue recognition with the development department

-       Finalize entry of all accounting entries for the monthly closing by the 14th day of the following month.
-       Issue monthly financial reports in NetSuite by the 15th day of the following month to management and project managers
-       Prepare annual income statement and balance sheet
-       Prepare annual audit and deliver annual audited financials including project income statements, schedules of reserves and statements that may be needed for filings in other EcoPeace offices as per the regional financial accountant policies and guide lines.

-       Prepare and submit all statutory filings in a timely manner
-       Financial reporting on ad hoc basis as needed by management and other offices

Maintain the financial calendar with all dates of reporting needed for statutory purposes, to donors and other offices.

-       Coordinate and consult with regional financial team on all matters that may affect other offices
-       Coordinate accounting methods to secure similar utilization of NetSuite across the offices
-       Coordinate any changes to the chart of account
-       Reconcile intercompany balances with the other offices and other sets of financial books on a monthly basis
-       Develop a Variance Analysis tool to monitor project management

Comply with donor requirements:

-       Financial reporting to project donors as needed and according to donor requirements

-   Periodical reporting according to donor contracts
-   Specific filings as required in donor contract
-   Ensure the necessary vendor documentation and compliance with donor specific requirements

-       Coordinate, lead and manage audits as needed by donors
-       Develop letters in financial matters as needed in the management of donations - to be proofread and approved by management
-       Timely follow-up with partners for budget control and reporting

-   Communicate clearly with partners when they need to provide necessary reports and feedback
-   Receive partners information and incorporate it as necessary for reports to donors

-       Read all donor contracts to fully understand the procurement and financial requirements of all donations.
-       Coordinate with project staff to ensure full compliance with donor requirements of all our activities. All funds for a specific project need to comply with all donors’ requirements this may include specific procurement rules and reporting of expenses. Examples of donor requirements include:

-   Anti-terror compliance (vetting, monthly sub-award reports)
-   Bidding thresholds and methods
-   Origin and nationality

Budgeting:

-       Develop calenderized project specific budgets for the lifetime of any donations by office for donations as assigned to Jordan/Palestine/Israel to be entered into NetSuite.
-       Enter and maintain all budgets in NetSuite for the legal entity (Jordan/Palestine/Israel)
-       Coordinate any budget re-allocations with the regional finance team and ensure that budget totals are maintained across the region
-       Responsible for budget monitoring of current projects and contacts to ensure that expenditure levels are within budgets and donations
-       Have regular meetings with project managers and other staff if needed to review budgets and expenditure related to current projects and contracts
-      Develop forecasting reports to ensure cash and budget control

Additional responsibilities

-       Supervise the maintenance of personnel files and timesheets.
-       Support management with additional tasks on a as needed basis.
-       Implement other tasks as requested by the Director.

Experience:

Minimum of 8 years’ experience in accounting and finance preferably working with programmes funded by international donors.

Qualifications and skills:

BA Degree in accounting or finance, master’s degree is a plus.
Good command in English language, Hebrew is a plus.
Good command in using computer programs

STARTING IMMEDIATELY

PLEASE SEND CV'S TO: