Accountant

The Union of Charitable Societies–Jerusalem (UCS) is the first Palestinian national, non-profit, independent Union for the civil, charitable and development societies. It was founded in Jerusalem in 1958. It seeks to closely contribute to building an effective Palestinian civil society through advancing the Palestinian civil work in an institutionalized and democratic manner and according to the principles of good governance and accountability in order to contribute to the national development and sustainable development. The Union of Charitable Societies–Jerusalem (UCS) invites highly qualified candidates to apply for the following posts: 

• Job title: Accountant 
• Position number: F.D/5/2023
• Report to: Financial-Manager (FM)
• Type of job: Full time.
• Location: Based in Beit Jala.
• Salary: Salary dependent upon experience.
• Closing date for applications: Sunday-December 10, 2023

 1. Basic Function: The Projects’ Accountant position is accountable for monitoring the progress of projects, investigating variances, approving expenses, and ensuring that project billings are issued and payments collected. Moreover, S/He manage all financial and procurement management activities for the projects including bank account and petty cash reconciliations; accounts payable; sourcing and contracting of suppliers; review and verification of invoices; data entry into accounting systems; fund transfers from UCS to partners, cheque and cash payments. S/He will also provide payroll and benefits support to the Financial Manager.

2. Key Entries:  

• Manage Bank Reconciliation.
• Preparing financial reports.
• Organizing and maintain financial records.
• Expense recognition.
• Perform accounts receivable and accounts payable functions.
• Manage personnel issues.
• Projects and procurement accounting.
• Assist in financial audit.
• Good knowledge of the NGO sector and its role.
• The ability to work under pressure and in a flexible time.
• Provide full support to the team and department.

 3. MAIN DUTIES/ RESPONSIBILITIES:

• Preparation of payment vouchers for signature and bank transfers, review of payment requests for format and accuracy.
• Manage daily petty cash payments and cash reconciliation, including verifying support documentation; prepare petty cash replenishment/request documents.
• Record accounting transactions accurately in the accounting system.
• Oversee daily accounting and financial management such as accounts receivable, accounts payable, general journal entries, bank reconciliations, and fund management.
• Prepare monthly bank reconciliations for all accounts; verify accuracy of bank statements and maintain integrity of cash balances and cash flow systems.
• Maintaining the Accounts Payable Ledger and Check Register and all related accounts with proper documentation and records of all transactions; review of entries to the general ledger to assure accuracy and compliance with the supplier’s and established accounting principles.
• Assist with the preparation of monthly VAT and donor reports, as well as any other requested reports.
• Maintain tax accounting and ensure due reporting to tax authorities.
• Ensure proper archiving and maintenance of financial transaction records and master files for review.
• Process monthly staff payroll, tax calculations and remittances.
• Calculate employees' fringe benefits, severance pay, and ensure they are accurately reflected in the payroll.
• Manage all personnel issues, including timesheets, leave reports and local benefits, and ensure their confidentiality, maintain file of personnel records.
• Collaborating with the external auditors to prepare the audit sample and provide requested information.
• Prepare mandatory reports as required and respond to inquiries as necessary.
• Process local travel expenses/reimbursements.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents;
• Verify accuracy of expenses and expense reporting from sub-contractors.
• Verify vendor invoices for accuracy and run checks.
• Any other duties and responsibilities assigned by the UCS that are within the incumbent’s expertise and experience.

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4. Qualifications/Experiences:  

• Minimum Bachelors’ degree required in accounting or a relevant field.
• At least 3 years proven experiences and track record in accounting role in NGOs.
• Advanced Microsoft Excel skills required.
• Highly professional use of BISAN accounting software.
• Excellent written and spoken communication skills in English and Arabic language.
• Excellent organizational skills and ability to work in a fast-paced environment.
• Demonstrated sound experience and solid practical understanding of VAT, income tax, and other taxes.
• Demonstrated experience in the implementation of financial and procurement management systems including the ability to operate accounting software, cash books, cash transfers, and different purchasing systems (cash, cheques, internet banking, purchase orders, contracts).
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong attention to details and high degree of integrity, accountability, and flexibility.

HOW TO APPLY: All applicants are requested to send their resumes along with a cover letter in English to the following email address: [email protected] and quote “Accountant Vacancy” in the subject line. Only short listed candidates will be contacted for an interview.

 The Union of Charitable Societies-Jerusalem (UCS) is an equal opportunities employer and females are highly encouraged to apply.