Accounting and Procurement Coordinator

Position Purpose

The accounting and Procurement Coordinator, will be responsible for preparing all the procurement procedures, such as following up, tracking and updating the procurement plan, in addition to the data entries, payments, bank reconciliations etc. to ensure smooth implementation of all projects and APLA financial transactions according to the accounting financial standards, APLA laws and rules, and Palestinian related laws.

APLA Background

Founded in 1997, APLA is an independent organization mandated to represent and lobby for the collective interests of Local Government Units (LGUs) by supporting capacity building among local governments, facilitating exchange of knowledge and best practices, and serving as vehicle for dialogue between the central government and LGUs.

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Key Responsibilities

1) Responsible for preparing all the procurement procedures.
2) Following up, tracking and updating the procurement plan.
3) Gathering the procurement specification from the relevant employees, and preparing the RFPQ’s and RFPO’s.
4) Oversee procurement processes including conducting bid analysis and evaluations.
5) Following up all the approvals including the approval on the technical and financial evaluation.
6) Preparing a draft of the procurement’s contracts and framework contracts, to be submitted to Financial & Administrative Manager (FAM) for reviewing and approvals.
7) Following up the goods and services delivery note, inception reports from the related person.
8) Tracking the status of P.O, the contracts, and general services agreements such as Legal consultant, insurance, IT contract, rent, etc.
9) Provide FAM with the completed payment requests to proceed with the payment.
10) Ensure procurements files are maintained in orderly and up to date system.
11) Ensure that all procurements records are maintained in a confidential matter.
12) Develop a comprehensive tracker for efficiency monitoring all commitments related to the procurements.
13) Assist FAM in preparing projects financial reports.
14) Data entry on BISAN system. /Bank reconciliation.
15) Tracking the assets registration sheets.
16) Tracking LGU and VC membership in Bisan system.
17) Assist FAM in the Audit process.
18) Preparing the payments (bank transfers and checks).
19) Following up the issuing payments from the banks.
20) Archiving all payments and financial documents.
21) Preparing a monthly report to the Financial and Administrative Manager.
22) Review and tracking the petty cash.
23) Any other tasks upon Financial and Administrative Manager request.

Reporting requirements

• The accounting and Procurement Coordinator will work in APLA’s office in Ramallah.
• The accounting and Procurement Coordinator will report on a day-to-day basis to the Financial and Administrative Manager of APLA.

Minimum qualifications

• Minimum a Bachelor degree in accounting/Finance.
• At least 4 years proven similar working experience in NGO’s, Semi-Governmental Organization, or any related Fields.

Skills:
• Knowledge of Ms. Office (word, excel, power point, outlook, good background in archiving).
• Excellent knowledge in using accounting systems, preferred BISAN System.
• Fluent in both Arabic and English.
• Knowledge in the International accounting standards, local Palestinian tax laws and regulations.
• Good Knowledge in the donors’ regulations.
• Excellent time management skills and ability to conduct multi-tasks and prioritize work.
• Good communication skills.

Application Instructions

Qualified candidates should send the most recent resume, including three professional references, and a cover letter detailing their interest for this position to the email address: [email protected] , indicating the position title (Accounting and Procurement Coordinator) in the email subject line.

Deadline for submitting resumes with cover letters: Sunday, 31/03/2024.

Short-listed candidates will be contacted for an interview.

“APLA is an equal opportunities employer”