Activity Coordinator

Lutheran World Federation (LWF) World Service

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

LWF Jerusalem program has served the Palestinians in Jerusalem, West Bank and Gaza through humanitarian, health and educational programs since 1948. LWF manages the Augusta Victoria Hospital, two vocational training centers in Ramallah and in East Jerusalem and its central office is on the Mount of Olives.

For additional information for LWF World Service, please see www.lutheranworld.org/WorldService.

This position is project based:

Gender-Responsive and Inclusive Technical and Vocational Education and Training (TVET) in the West Bank (“GRIT”) is a five-year project (2019-2024) funded by the Canadian Government and implemented by the Lutheran World Federation Jerusalem Program (LWF Jerusalem) in partnership with Canadian Lutheran World Relief (CLWR).

The ultimate objective of the GRIT project is to achieve improved and equitable learning and employment outcomes for women and girls, including women with disabilities (WWD), in the West Bank. This objective will be achieved by improving access for women to training opportunities, strengthening the functional and technical skills of trainees, and bolstering the the gender-responsiveness and inclusiveness of the broader Palestinian TVET system.

The Project will be implemented through LWF’s Vocational Training Program in the Beit Hanina (LWF-VTC) and in Ramallah (LWF-VTCR) and through a number of local TVET institutes throughout the West Bank in order to provide wide geographic coverage. The Project will directly benefit a total of 17,250 women and girls.

Overall Purpose

The Lutheran World Federation is looking for an experienced Activity Coordinator to be the focal person for coordinating, organizing and executing logistical arrangements relating to project activities (including scheduling events and activities, ensuring that workshops and other venues are available, coordinating events) and mobilizing and supporting community and stakeholder participation in activities.

Reporting to: GRIT Project Manager

Supervising: no staff

Terms of Reference

Key Responsibilities:

• Plan a variety of technical and outreach activities that meet the needs of the project in a timely manner and according to the donor’s rules and regulations
• Coordinates closely with GRIT project staff in implementing project activities
• Works collaboratively with the procurement team to ensure all necessary resources are in place
• Responsible for logistical coordination with TVET institutes and other stakeholders
• Liaise with other staff members to ensure their roles in activities are clear.
• Promote events in various ways to ensure participation and awareness in the community
• Supervise volunteers assisting at events, keep records of volunteer service for recognition
• Liaise with key national and international stakeholders, key domestic political and civic actors, civil society organizations, international NGOs, and UN partners
• Support and contribute to data collection processes and the preparation of reporting, particularly for outreach and sensitization aspects of the project.
• Conduct regular field visits to the project locations to follow up on the conducted activities

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Requirements

• Minimum of 3 years of experience in project coordination and/or organization of events
• Good knowledge of program and project management cycle and demonstrated ability to support the project and its staff to achieve high quality activities
• Experience in community mobilization and outreach
• Able to take initiative, coordinate, communicate, work collaboratively with other departments within the organization
• Effective diplomacy, critical, analytical, facilitative and communicative, representational and reporting skills
• Ability to work flexibly, under pressure, meet tight deadlines, and demonstrate creativity in planning, problem solving, ability to make fast, logical decisions.
• Prior experience in an international organization or private sector.
• Good analytical and problem-solving skills
• Strong communication and presentation skills
• Readiness to conduct field visits and attend workshops and meetings related to the project throughout districts of the West Bank
• Familiarity or former experience in working with USAID or Canadian funded projects
• Fluency in English and in Arabic

Other Specific Skill Requirements:

• Positive attitude and approach to help colleagues
• A pedagogic approach and willingness to learn and adopt new things
• Attention to detail and a curious attitude
• Ability to work under minimal supervision and under pressure, ability to take initiatives

Success Factors:

Ability to interact effectively with colleagues, and ability to support programmatic objectives with timely and meaningful information. Capable of multi-tasking, meeting deadlines and process information in support of changing requirements.  An impeccable professional standard of ethics as well as the willingness and ability to enforce compliance.

Candidates meeting the above requirements are requested to apply through Apply Now-button below