Admin and Financial Assistant

Position Details:

• ensuring that the secretariat runs smoothly
• meeting the administrative needs of the office independently
• ensuring good communication and flow of information within the company and partners
• ensuring administrative filing and financial management are applicable
• working on Bisan accounting software
• managing procurement and sales logistics
• organises and coordinates appointments for the executive manager
• manages incoming and outgoing correspondence (post, fax, email) and prioritises, organises and replies to it
• procuring of goods and services required for the company
• preparing and maintaining inventory lists and monitoring the availability of resources
• helps organise activities, if needed and site visits throughout the West Bank
• participates in internal and external meetings and follow-ups on agreements
• reports and handles damage/defects in office furnishings and equipment
• creates and maintain a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance
• updates the filing system daily with incoming and outgoing correspondence
• financial management, cash withdrawals, maintaining the cashbook, preparing and entering vouchers
• preparing administrative receipts and vouchers for booking and VAT issues
• managing and monitoring the monthly accounting and financial plans
• performs other duties and tasks at the request of management

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Qualifications

• University degree in relevant specialisation and qualification in accounting and/or business administration

Professional experience

• At least 1-3 years’ professional experience in a comparable position

Other knowledge, additional competences

• good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• fluent in English
• good management and organisational skills
• customer and service-oriented attitude
• ability to work under stressful conditions and self-initiator
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Assignment: starting asap

A complete application must be submitted in English to the following address: [email protected],  which includes the CV and a one-page cover letter, no later than 15th of January, 2019.

Please state in the email subject “Admin assistant”. Any deficiency in the application will NOT be considered. Only successful candidates will be contacted for an interview.