Admin Assistant

Admin Assistant

CMBM is a humanitarian organization that works with health- and trauma healing related projects in the Middle East.
CMBM adheres to the main principles of humanitarianism and medical ethics, in particular the principles of impartiality.
CMBM has worked with the Palestinian Ministry of Health & education and other ministries since 2005 to develop their psychosocial wellbeing, improving resiliency to victims of war and healing the wound of war, helping the helpers , public health institutions and strengthening local educational institutions. Through its work, CMBM has established a long-term cooperation with the MoEHE and healthcare providers to promote predictability ensure mutual trust and create lasting results.

Job description

Job title: Administrative Assistant
Start date: ASAP
Location: Gaza
Post :Full-Time
Duration: one-year renewable, including a six-month trial period.

Duties

The list of tasks shown below includes main responsibilities but is by no means exhaustive.

Main Tasks

-Ensure the supply of input material conditions for the Project Office such as stationery, electricity, water, transportation (if any);
-Arrange storage and systematize project document
-Provides administrative and clerical support to the process of preparation and drafting of project ideas, work plans, budgets, revisions, progress reports and summaries.
-In charge of meeting minutes during all staff and external meetings.
-Maintains all proper filing system.  
-Assists in the preparation of documents for use in the formulation of the work plans, progress reports, and periodic reviews
-Assists in scheduling of meetings and maintaining contain with project key players.
-Collects, assess and analyses information related to the programs.
-Maintains records on the general political situation of Gaza and developments of relevance to the programs.
-Assistance in the organization of workshops and training activities
-Assists in the preparation and logistics for visiting expats and missions through liaison with local authorities
-Makes travel and hotel reservations, prepares travel orders and assembles information pertinent to the purpose of travel.
-Insures all follow-ups are done in a timely and organized manner as assigned by Resident Manager.
-Participate in other activities as assigned by the project leader.
-Manage petty cash and expense account
-Prepare monthly expense overviews for resident manager
-Contribute to online stories describing CMBM projects in Gaza for CMBM website
-Contribute to representing CMBM in NGO network meetings
-Assist and prepare the report  and reports information  with liaison of the program staff.
In periods when the Resident Manager is not present in Gaza
-Act as security focal point when missions and expats are in Gaza
-Maintain daily management and operations of CMBM office
-Act as contact point for partners and authorities, passing on urgent and critical issues to Director  & admin & finance officer, but able to provide support and advice to partners on some issues

Qualifications

-Bachelor’s degree in  Business Administration , English literature or any related field
-Minimum of 2 years of office management experience preferred.
-Experience in dealing with ministries.
-Demonstrated ability to adapt and work effectively in dynamic and demanding operational environment.
-Proven skills in facilitation, team building and coordination
-Excellent interpersonal skills; ability to work effectively and in a collegial fashion with people from a wide range of backgrounds and cultures.
-Excellent presentation skills and verbal and written communication skills
-Computer proficient, especially in MS Office required.
-Fluent in English and Arabic is required.

Application:

Interested candidate should send their Curriculum Vitae with a cover letter, three references and salary history for the past 2 years by email to:  

[email protected]

-Please note the position you’re applying for in the subject in the email
- Deadline for submission is October 26, 2016.  No phone inquiries accepted.



CMBM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, age, or any other characteristic.

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