Admin/Finance Coordinator

PREMIERE URGENCE INTERNATIONALE (PUI)
Admin/Finance Coordinator
Jordan – Amman (Jordanian Contract)

 
PROFILE OF THE MISSION
 
As of mid-May 2015, Jordan is the country hosting the third largest number of Syrian refugees with more than 627,000 registered with UNHCR. In Jordan, the first response to the needs of the refugees was carried out by the host communities alongside Jordan civil society and charity organizations. However, the constant influx of people put significant strains on the already weak economic situation of the Jordanian population in the areas of refuge, with 86 per cent of the refugees living outside of camps.
 
Refugees struggle to meet their basic needs, relying on dwindling savings, growing loans, humanitarian assistance and resorting to negative coping mechanisms. 2/3 of the Syrian refugees live below the poverty line, with rent being their major expenditure.
 
Addressing fundamental needs of the most vulnerable refugees and restoring dignity is a priority to be achieved through improved access to health for most vulnerable groups, psycho-social support for the most affected population, proposing alternative education for children out of school, improve living conditions for households in substandard shelters and supporting access to legal documentation (and thus to services).
 
Besides, with the conflict in Syria being nowhere near a political solution, refugees and host communities will continue to co-exist and while tensions are raising in the communities, it is paramount to empower the communities to bounce back ensuring i) social cohesion, ii) development of sustainable economic opportunities and iii) support to public services.
 
TASKS & RESPONSIBILITIES
 
Finance/Budget/Accountancy: She/he ensures the close financial management of the mission, she/he will be able to manage, follow-up and provide specific information on the financial situation, including budgetary elements, accounting elements and mission cash flow position. She/he actively participates in drafting the budgets on new proposals and the financial reporting of projects. She/he is responsible for the monthly accountancy and annual closure.
 
Human Resources: She/he is responsible for the administrative management of the local and international teams, for the definition/updates of procedures and HR management tools in accordance with labor regulations and PUI’s HR policies. She/he monitors risks linked to HR matters with the help PUI’s legal counsellor and by participating in Jordan monthly HR meetings.
 
Administrative/Legal Management: She/he supervises administrative matters in link with Jordan administrations and governmental bodies. She/he ensures the legal status and functioning of the mission are compliant with Jordan’s law.  
Logistics: She/he ensures compliance with PUI and donors’ logistics procedures. She/he validates the procurement plans for each project and according to PUI”s internal procedures. She/he ensures the sound management of assets and more globally supervises the office functioning.
 
Coordination: She/he participates in the coordination of the mission. She/he supports the Head of Mission and headquarters in decision making by providing all information on the mission financial, administrative, legal, HR and logistics aspects.  
 
Administrative support to the regional office: She/he will support the administrator of the regional office on administrative tasks by regularly reviewing the regional accounting, financial management tools and the application of administrative and logistics procedures.
 
Focus on 3 priority activities related to the context of the mission:
 
-Financial follow up: Constant monitoring of mission curent and future financial resources based on updated allocation tables in order to develop and facilitate a decision making process based on a risk analysis and forecasted ressources.
-Budget development: Obtain a comprehensive overview of the mission by developing the current mission budget which will help planning and foreseeing the mission needs and potential evolution. In coordination with the programme teams, develop attractive budgets for future projects and support HoM in presenting PU-AMI approach and programs to potential donors and partners.
-Human resources: Accompany the mission’s growth by supporting successful recruitments in link with mission’s strategic development and launch an attractive training plan in order to retain PUI key staff.
 
Team Management:
 
Number of people to manage and their position (local staff)
Direct management:  1 Admin/Finance Officer, 1 Logistics Manager
Indirect management: logistics and service staff, regional administrator
 
REQUIRED QUALIFICATIONS & EXPERIENCES
 
Applicant must be eligible to work in Jordan!
 
 
-Minimum 5 year experience in a Finance Coordination position for an INGO
-Financial/accounting management
-Human resources management
-Experience in human resources management
-Experience in grants and audit management
-Experience in dealing with local authorities and various partners
-Good knowledge of institutional donor procedures (ECHO, UN agencies, CdC, AFD, USAID, etc.)
-Experience in logistics management is desirable.
-Experience in security management is desirable.
 
TERMS OF CONTRACT
 
Jordan-based contract
 
Attractive salary based on experience
1.75 / month annual Leave + public holidays
5 days  RnR after 3 months and 9 months
Expected Date Of Arrival: ASAP
Length of the contract: 6 months renewable depending on performance and funding
 
PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups.
 
If you believe you are the candidate we are looking for, please submit a cover letter and a detailed resume including a salary history, 3 professional supervisory references (whom we may contact after a second interview). Incomplete applications will not be considered.
Send your application to:
 

jor.recruitment@pu-ami.org
 
The email subject line should include the following position name: Admin-FinCo-Jordan
The closing date is: March 20, 2017. Only applicants who match the profile will be contacted.
 

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