Admin/HR Assistant

Position:                              Admin/HR Assistant                 

Contract duration:              6 months (renewable depending on fund)

Location:                             Khanyounes

Starting Date                      ASAP

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks an Admin/HR Assistants for its humanitarian operations in Gaza.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

III-Position Profile

I.       Administration/Liaison

• Draft/prepare all administrative letters in Area level;
• Prepare all Administrative Documents such as internal notes, regulation, memos etc;
• Follow & Prepare letters/documents in order to solve all ACTED requirement with governmental offices and NGOs in area level;
• Organize meetings with authorities in area level for ACTED Senior management & Area Coordinator;
• Ensure compliance of ACTED to legal requirements of the area of intervention;
• Support in management of ACTED premises lease & ensure contract are updated and renewed for each premises;
• Support in management of the guests in ACTED guest houses and set regular follow up/management regarding payment with Finance.

II.     Human Resources

• Control & checking attendance sheet of staff
• Support the follow up of staff appraisal form with relevant department managers;
• Follow up of staff leaves, provide necessary forms for staff, while needed;
• Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations
• Update and maintain Area office Organization Chart in accordance to the size of program (new staff, new dept. & new projects)

III.    Recruitment:

• Support the Admin/HR Manager in arranging for interviews and contacting the selected candidates
• Ensure to collect all necessary documents of applicants as indicated in ACTED HR Manual;
• Draft employment contract for staff and send it to the HR manager in capital office.
• Collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)

IV.   Filing:

      General Filing:

• Create Standard ACTED Admin/HR filing system (include official correspondences, premises contracts, governmental tax follow up, recruitment process documents etc);

Personal Folders:

• Create thorough personal folders system for Area national staff;
• Ensure that the personal folder database have been updated on regular basis;

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V. Qualifications:

• Bachelor's degree in human resources, business administration , or any other related field.
• Minimum 1 years of experience in relevant field.
• Proven experience working with NGOs, INGOs, possibly in similar roles is a plus
• Familiar with the Palestinian Labour Law.
• Computer skills, especially on Microsoft (word , excel , etc.)
• Excellent in written & spoken English/ Arabic.

IV. Submission of applications:

Interested candidates are invited to apply no later than Ocotber 31st, 2024 by clicking on the belwo link:

Apply Online

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. 

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.s