Admin, Logistics & Procurement Officer

Admin Logistics & Procurement Officer - Palestine

About SPARK

SPARK develops higher education and entrepreneurship to empower young, ambitious people to lead their fragile and conflict-affected societies into prosperity. SPARK is a dynamic and growing, international not-for-profit development organisation with 80+ staff members, in more than 14 offices around the world. SPARK supports refugees in the Middle-East by providing them with scholarships in universities and higher education institutions in the region. SPARK also supports young entrepreneurs in fragile states, to start or grow their own businesses.

SPARK is currently seeking a qualified candidate for the position of Administrative Logistics & Procurement Officer. This individual will report directly to the Palestine Country Manager and will be entrusted with the crucial responsibility of overseeing administrative and procurement activities within the Palestine office. The Officer will collaborate closely with the Finance Officer and Programme officers in Palestine and the Regional Procurement Manager based in Istanbul.

Main Tasks and Responsibilities

• Support the Palestine team with administrative, logistical and procurement related activities related to the programmes in Palestine and overall office operations.
• Support the team in ensuring that procurement is carried out in line with SPARK regulations and procedures and that relevant documentation is compiled and archived in line with audit trail standards.
• Support the team with event management
• Provide overall administrative support to the team
• Provide advice on local sourcing of goods and services
• Support relevant programme staff in Palestine with tendering, bidding processes and selection of partners and service providers. Including monitoring compliance and collecting supporting documents Support the Palestine team with contracting processes with service providers from tendering to filing agreements.
• Coordinate with the Finance Department on accounting requirements concerning payment procedures.
• Create and maintain a supplier database to ensure a pool of reliable service providers.
• Support administrative matters for SPARK in terms of registration, vocational license, work permits, Visas, travel & hotel booking, phone, and internet lines subscriptions in coordination with CR and relevant programme staff.
• Support the Senior Finance Officer in managing the petty cash advance.
• Support the Senior Finance Officer in collection and archiving documents including scanning and filing documents of finance for month end closure.

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Requirements and Skills

• Bachelor’s degree in Logistics, Supply Chain Management, Business Management or a related field from an accredited academic institution.

• Minimum 3 years’ relevant experience with international humanitarian organizations, non-government organizations or private sector in a multi-cultural setting
• Demonstrated knowledge of supply chain, administration and evaluation techniques and practices;
• Demonstrated ability to work well under pressure and to keep deadlines;
• Excellent communication and negotiation skills;
• Good level of computer literacy, including database applications; and,
• Fluency in written and verbal English and Arabic;

SPARK Offers

• Salary range of 1300 – 1500 USD Gross based on experiences
• A challenging and exciting position in an international environment;
• Full-time contract 40h/per week;
• Training opportunities.

How to apply?

If you are interested, please apply with your motivation letter and your CV (both in English) on SPARK online application form  until 30th of January 2024. Please, with application send to us three references (phone number and email) which we can contact in the selection process.

All applications will be assessed on rolling basis; interviews can, therefore, take place before the application deadline. However, due to the large volume of applications we receive, we cannot respond to every applicant. There may be a delay between the deadline and the moment we contact selected applicants.

If you have not received a reply, we regret to inform that we have continued with other candidates.