Admin & Office Coordinator

A Leading Firm in Ramallah has an opening for an Admin & Office Coordinator position

The Admin Coordinator will be responsible for managing the day-to-day operations, ensuring smooth communication, coordination, and efficiency.

Duties and Responsibilities:

• Manage and organize administrative activities to ensure smooth operations.
• Coordinate meetings, appointments, and travel arrangements.

• Prepare reports, presentations, and briefing materials for meetings and presentations.
• Organize and maintain records, files, and documents, both physical and digital, ensuring confidentiality and accuracy.
• Independently respond to letters and general correspondence of a routine nature.
• Secure appropriate signatures and track documents through the approval process.
• Attend meetings, produce, and distribute accurate minutes of meetings and agendas in both Arabic and English when needed.
• Perform any other related work depending on directions. 
• Act as a liaison between departments, clients, and external partners.
• Handle incoming inquiries and correspondence promptly and professionally.

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Qualifications:

• Bachelor’s degree in any related field.
• Minimum 5 years working experience in the same role.
• Familiarity with government, NGO’s & private sector protocols and procedures is highly desirable.
• High level of professionalism and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Discretion and confidentiality when handling sensitive information.
• Strong command of English and Arabic, both written and verbal.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Self-driven and able to work independently.
• Mastery of preparation of power point presentations.
• Strong problem-solving skills.
• Patient, able to work under pressure and flexibility in working extended hours, when needed.
• Professional appearance.

We welcome qualified candidates to send their CVs to: [email protected] no later than May 26th, 2024