Admin/Program Assistant

Job Announcement Admin/Program Assistant Full time

The National Democratic Institute (NDI), with support from the United State Agency for international development (USAID), will implement an 18 month program starting 1 October 2015 to provide support that will enhance the leadership and advocacy skills of Palestinians with disabilities.

NDI is seeking a full-time Administrative /Program Assistant to work closely with the Financial Officer and Resident Representative to provide assistance to the program. The position will be based in East Jerusalem. The contract for this position will end in March 2017.

Responsibilities:
-Works closely with the Finance Officer and Resident Representative to implement NDIs program activities. The PA works under the direct supervision of the Finance Officer, and in her absence, the Resident Representative.
-The Program Assistant arranges meetings for NDI staff and consultants and interacts regularly with program partners.
-The Program Assistant drafts reports when required
-Develop and maintain tracking systems for programmatic and financial information, including timely submission of field reports, donor reports, subgrantee progress and financial reports, and timesheets;
-Assist in organizing program activities and monitoring/reconciling assigned program budgets/expenditures;
-Provide written and oral translation for Resident Representative from English to Arabic and vice versa on a regular basis;
-Organize travel arrangements, visas and other logistics for incoming experts and consultants.
-Perform other duties as assigned by Resident Officer and Resident Representative even at non-traditional working hours when required.

-Organize logistics for trainings and workshops (event space, catering, travel arrangements, etc)
-Follow up on the procurement policies and procedures, and obtain bids for services as needed
-Filing documents/electronic filing system
-Assist in the preparation and implement of the financial processes as needed
-Perform other logistical of activities as instructed by management
-Coordinate activities with the finance officer and program manager
-Ensure effective use of the fund only in the program design and budget per guidance provided by the program manager and the financial officer
-Arrange for hotel booking, flights reservation, and visa if requires
-Update and monitor the office inventory list

Qualifications/Person Specification:

-3-5 years office experience, prior experience working for international organization
-Office administration experience
-Experience providing logistics and administrative for a program
-Willingness to learn and open to new ideas
-High level of organization
-Fluency in Arabic and English (an understanding of Hebrew a plus)
-Ability to freely work and travel in Israel and West Bank
-Israeli driving drivers license


Thanks for your interest in working with NDI. Interested candidates should send CVs and cover letters to

[email protected] no

later than Thursday Oct 16th, 2015. NDI will contact only those candidates who have been selected to move forward with the hiring process. NDI will not respond to queries on a candidates status nor consider applicants not submitting documents to the above address.

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