Admin Technical Assistant

The WBPC Admin Technical Assistant will be responsible for supporting the operations of the Consortium through productive and supportive administrative duties, and to ensure adequate and continuous support is provided to facilitate the daily operations of the unit.

Specific responsibilities 

1. Ensure a proper filing system of documents as per the organizations guidelines.
2. Maintaining and updating WBPC contact databases; regularly collect, verify, update  contact information
3. Coordinating all travel related issues including official trips of advocacy team, home leaves, and diplomatic visits.
4. Support and track in all financial purchase requisitions and payments for WBPC, including petty cash payments, cash advances, utilities payments and other related financial transactions.
5. Coordinating and work closely with NRC logistics, vehicle requests, and daily movements.
6. Coordinate meetings: Planning, scheduling, and coordinating logistics for workshops and meetings including scheduling with participants, minutes taking, venue booking, communication equipment set-up, procuring refreshments, and follow-up tasks.
7. Assisting with reporting tasks including minor editing, formatting, and printing of documents
8. Photocopying and scanning tasks.
9. Providing general logistical and administrative support to CoP and other members of the Secretariat where necessary
10. Overall minutes-taking/recording of decisions, distribution and filing of and ensuring follow-up wherever necessary.
11. Any other tasks and support to the Secretariat and/or WBPC deemed necessary. 

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Education:

BA Degree in Administration or related field.

Generic professional competencies: 

• Two years of professional experience in support services -administration, finance or another relevant field
• Knowledge and experience working in an organizational context (preferred)
• Documented results related to the position’s responsibilities
• Good knowledge of English, writing and speaking.
• Ability to travel throughout the West Bank and East Jerusalem

Context/ Specific skills, knowledge, and experience: 

Good organization, time management and scheduling skills

Experiencing using office management software, including Word and Excel.

Strong communication skills; ability to convey information, build relationships, resolve conflicts, and collaborate effectively in various personal and professional settings.

Ability to multitask, take initiatives, be creative and willing to learn.

What we Offer? 

You will be working in an international and diverse organization with a dynamic atmosphere. 

You will receive support and opportunities to expand your skills and enhance your expertise. 

You will be working in our Office in Jerusalem, 

This position is Grade (04) Step (01). Salary & Benefits are based on Jerusalem Duty Station.

Reports to: WBPC Grants and Partnership Coordinator 

Recruiter: Judeh Hussein

Contract Duration: 12 months, renewable based on the need of position, fund and performance.

E-mail: [email protected] 

If you are interested to apply for this position, please check the full Job Description: Admin Technical Assistant JD (Final 001).docx

Applications are only accepted if submitted through NRC website.

Applications won't be considered without a Resume and a Cover Letter in English. 

For more information about NRC's work in Palestine, please check: factsheet_palestine_may2023.pdf (nrc.no)

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.