Administration and Purchasing Officer

CHF
InternationalBuilding A Better World

CHF International-West Bank/Gaza is seeking qualified candidates to assume the following position to be based in its Al-Bireh main Country Office:

Duration: Up to 12 months, renewable.

Responsibilities:
The Administration and Purchasing Officer will support all CHF programs and operational departments with their purchasing and general administrative requirements. Under the supervision of the Administration & Human Resources Manager,

She/he will be responsible for the following:
-Establish an effective system for acquiring and controlling needed supplies and IT systems and monitor effective implementation;
-Identifying potential vendors of goods and services and prepare needed specification, requests for offers, receipt of quotations, bids or proposals, and arrange for evaluations and awarding to responsive bidders.
-Streamline all CHF offices administration and general purchasing procedures ensuring compliance with CHF and donors' rules and regulations;
-Oversee the implementation of established systems and procedures by admin assistants, IT and professionals;
-Record and control all CHF assets in accordance with established organizational and donors rules and regulations introducing proper management, maintenance, and operation systems;
-Establish appropriate safety and security systems for all CHF assets and ensure full adherence by program and support staff in all offices;
-Work closely with the Human Resources Unit and coordinate with relevant authorities to ensure the issuance of appropriate identification cards and permits to facilitate staff movement;
-Establish a clear and effective vehicles utilization system in accordance with CHF and donors regulations and ensure full adherence by all users;
-Travel frequently to all CHF Regional Offices to oversee implementation of office administration systems and provide any support required;
-Acts as the focal  point coordinating with all  programs regarding any required operational  support procurements;
-Prepares all types of purchase orders for management review and signature;
-Continuously update of the qualified suppliers' roster

Key Qualifications:
-Bachelor degree in business administration. Accounting or related field;
-Minimum 3-5 years experience in the field of administration management and procurement particularly with international organizations. Experience with USAID funded partners is highly preferable;
-Strong organizational, communication, and writing skills in Arabic and English;
-Ability to multi-task while remaining calm and professional;
-Excellent command of computer programs: Word, Excel, Power Point:
-Flexibility, reliability, tactfulncss, discreteness, and punctuality;
-Ability to work with people at all levels and in a multicultural environment.

To apply, please send your CV and a cover letter by email to [email protected] or fax to 022429525 no later than 4:00 pm on Thursday, May 6th, 2010. Please send one application either by email or fax, but not both indicating which position you are applying to. CHF is an equal opportunity employer.