Administration Assistant

Administration Assistant,  LDC Band “D”/ S1 (Limited Duration Contract)

Project Funded Post

Deadline for Applications 13 Aug 2020

Contract type & Duration Limited Duration Contract Band “D”/S1, for one year extendable up to 3 years based on satisfactory performance, availability of funds, and continued need of the post.

Vacancy Announcement Number VN/WB/055/2020/X

Duty Station & Department Field Office Jerusalem- Infrastructure and Camp Improvement Programme, West Bank

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified women.

UNRWA welcomes applications from qualified candidates with disabilities.

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for professionals like you. 

UNRWA’s human development goals

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. UNRWA has identified four human development goals as the focus of the Agency’s operations in committing to fostering human development of Palestine refugees by helping them to: lead long and healthy lives, acquire knowledge and skills, achieve decent standards of living and enjoy human rights to the fullest possible extent.

How can you make a difference? 

You will be joining a team of around 4,000 staff in the West Bank Field Office working to foster the human development of some 800,000 registered Palestine refugees.   

The incumbent is responsible and shall report to the Project Manager of the Project “Construction of Cancer Treatment and Palliative Care Center at Al-Motala (Augusta Victoria) Hospital (AVH) in Jerusalem”.

The main responsibilities include:

In accordance with Agency policy and procedures, the incumbent:

• Organize and facilitate project meetings, take minutes of meetings when conducted with contractor and with AVH consultant. 
• Keeps records and copies of all project related documents. 
• Develop a dynamic project tracking sheet /data base which will be updated on regular bases to support the project’s Project Manager.
• Support the project manager when visits by donor representatives and other external interlocutors to the Projects. 
• Develop and maintain a proper tracking system for all payments to and from the project. 
• Check and ensure settlement of contractor's bills.
• Perform any other administration support as required.

Conditions of service   Monthly basic salary JD781.40.

Other benefits include:

✔  Dependency Allowances payable and other benefits+ (Medical Insurance) & Currency Adjustment Factor.

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To qualify for this position, you will need:

Education University degree from a recognized university in business Administration, management, public administration, and Management Information System (MIS).

Work experience

Two years experience in administrative/ secretarial work.

Language(s)

Good command of written and spoken English and Arabic.

Additional Requirements:

Have a valid Israeli driving license to drive in Jerusalem.

Equivalency: 

Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered if there will not be enough qualified candidates.

To start the application process, applicants are required to register at jobs.unrwa.org by creating a personal profile and completing UNRWA Personal History Form. Only applications received through jobs.unrwa.org will be considered. Due to the large number of applications received for UNRWA vacancies, only applicants short-listed for interview will be contacted.