Administration Assistant

Job Posting – Administration Assistant
Closing Date: June 16th 2021
Organization: Right To Play – Palestine
Work location: Ramallah, Palestine

BACKGROUND:
Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in over 15 countries, Right To Play transforms the lives of more than 2.3 million children each week using play and sports, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children. Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia
With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:
- Accept Everyone – Be intentional about inclusion
- Make Things Happen – Seek opportunities to lead and innovate
- Display Courage – Act with integrity
- Demonstrate Care – Look after yourself and one another
- Be Playful – Have fun at work
To learn more about who we are and what we do, please visit our website at www.righttoplay.com

POSITION SUMMARY:
The Administration Assistant reports directly to the Finance and Administration Officer or the Project Officer, where applicable. The incumbent is primarily responsible for providing efficient and effective support in the administration of office and project activities.

RESPONSIBILITIES:
Job Responsibility #1: Administrative Support (50% of Time):
- Assists project team in preparing and maintaining project related documentation, where applicable
- Sets up and coordinates meetings and workshops as required.
- Maintains vacation and sick time records of staff and communicates it to the HR Officer or HR Focal Person, where applicable.
- Maintains an electronic and hard copy filing system.
- Responds to employees’ inquiries.
- Maintains a contact list of government emergency numbers and important persons in the organization to be contacted in case of emergency.
- Ensures regular submission of procurement activity reports and logistics and asset reports to manage
- Compiles financial reports and assists the Project Officer in preparing the Daily Expense Log where applicable.
- Ensures that entries are up to date in logbook of vehicles, and that all drivers keep vehicle documentation in their assigned vehicle.
- Ensures that office services are managed in a cost efficient way.
- Manages office petty cash and prepares small cash payments.
- Delivers and collects banking correspondence, where applicable.
Job Responsibility #2: Asset Management (45% of Time):
- Manages and maintains the field office’s assets, as well as all expendable and non-expendable items, and maintains an updated record of all inventories and official documents including office lease agreements and vehicle rental agreements.
- Ensures that inventory numbers is placed on every non-expendable item.
- Stores and keeps track of IT equipment.
- Ensures equipment is stored safely and securely according to item classifications.
- Keeps track of purchase orders, bills, and goods received notes, invoices, memos, and vehicle logbooks.
- Arranges for maintenance, repair or disposal.

Job Responsibility #3: Performs other duties (5% of Time):

WHO YOU ARE: The incumbent is expected to plan and coordinate administrative tasks for the office. He/she develops the work plan in line with the office work plan.

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EDUCATION/TRAINING/CERTIFICATION:
- Diploma in business management, office management or related discipline

EXPERIENCE/SKILLS/ATTRIBUTES:
- 2 years’ experience in office administration with I/NGO.
COMPETENCIES/PERSONAL ATTRIBUTES:
- Ability to plan and organize tasks and priorities
- Ability to work effectively under pressure
- Ability to multitask
- Communication skills

LANGUAGES:
- Good in spoken and written English and Arabic.
Target Start Date: August 2021
Contract Duration: One year to be renewed

If you are interested in applying for this position, please apply by submitting your documents Click here
While we thank all applicants for their interest, only those selected for interviews will be contacted. Right To Play provides equal employment opportunities to employees regardless of their gender, race, religion, age, disability, sexual orientation or marital status. We offer a family-friendly environment that allows flexible work arrangements in order to support staff diversity and ensure a healthy work-life balance.

We are a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.
To learn more about who we are and what we do, please visit our website at www.righttoplay.com