Administration Officer

Vacancy Announcement

Save the Children is the world’s leading independent organization for children, We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
Save the Children is seeking a qualified candidate to fill the following vacancy in its Ramallah Office:
    

Administration Officer - Position#: (Admin/WB/2014)

The position is responsible to ensure the smooth administrative function and support of the Country Office to ensure quality delivery of services and compliance of Save the Children’s policies and procedures.


Key Responsibilities:

-Assist HR, Support Services Senior Manger and contribute to development of administrative policies for Save the Children and ensure SC operations are in line with global SC policies and procedures
-Supervise Administration staff based in Ramallah office
-Ensure efficient services of front desk at Ramallah office
-Assist in the training, coaching and development of administrative skills in other staff members
-Provide administrative support to staff as needed.
-Provide administrative support to the field offices
-Maintain service contact with different service providers (i.e., hotel, venue, travel agent, etc.), including processing payments to vendor/service providers
-Maintain and update inventory records of SC office assets and equipment.
-Ensure proper maintenance of leased facilities
-Oversee the maintenance and reconciliation of cash flow in petty cash

Qualifications and Experience:

-BA Degree in relevant field
-At least 3 years relevant working experience
-Ability to use standard office computer software including computerized accounting systems.
-Analytical and conceptual skills with experiences in administration areas
-Experience in Fleet management and procedures

Skills:

-Good Inter-personal communication skills
-Good presentation skills
-Time Management skills
-Good trouble shooting skills
-Good supportive supervision skills
-Good English communication skills

Application Process:

Applications should be submitted to [email protected] no later than August 4, 2014.  Please make sure to mention in the subject the position title and number. The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Application package should include the following:

Cover letter with the applicant’s current contact information and position applying for in the subject.
Resume (no more than 3 pages) including Professional References (minimum of three, with complete contact information).

Only short listed candidates will be contacted. All applicants will also be subject to Save the Children’s Child Safeguarding Policy and reference checking process.

Location: Ramallah, Palestinian Territory
Contract - Full-Time
Closing date: Monday 4 August 2014
All jobs close at midnight UK time on the date specified
 

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