Administrative and Finance Assistant

Job Title: Administrative and Finance Assistant
Organisation:Right to Play (RTP)
Starting date :July 1 2013
Location:Ramallah.
Report to:Country Manager (CM)

Background:

Right to Play is a leading international humanitarian and developmental non-governmental organization  that uses the transformative power of Sport and Play to build essential skills in children’s life which drive social change in communities affected by war, poverty and disease and is currently implementing similar programs in Palestine. Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs.

Purpose:
Right To Play is seeking to employ an Administrative and Finance Assistant based in Ramallah. The primary responsibility of the Admin and Finance Assistant is to assist the Country Manager in all administrative, logistics and clerical functions relevant to the good management of the country office; when needed, assist the Finance officer in financial functions.
 
Objectives:
Assist CM in all Administrative functions.
Assist CM in all Logistic functions.
When needed, assist Finance Officer in Financial functions.

Responsibilities:
Maintain personnel and confidential records, investigate the staff life insurance and medical insurance policy, registration, visa requirements and other permissions for non-Local employees and for employees travelling abroad, ensure timely payment of all RTP utility bills, subscriptions etc.. , handle country office petty cash and cash disbursements.
In case of need and when delegated by Country Manager, handle country office petty cash and cash disbursements.
Assist the Country Manager in the monitoring and follow up of projects.
Support the procurement committee and keep the records of fix assets and inventory of supplies.
Assist as required with the administration and coordination of workshops, conferences, special events, and other meetings.
Organize and maintain country office and projects files.
Assist in preparing the monthly financial reporting to comply with RTP requirements and local auditing requirements.
Assist the Finance Officer to prepare monthly projections.
Maintain a full record of receipts, contracts and other proof of payments according to RTP’s In-Field Financial Handbook.
Assist the Country Manager  and Finance Officer in the preparation of yearly project budgets and annual forecasts.
Arrange and prepare all documents to purchase, supply, dispatch all supplies, equipments and commodities.
Maintain inventory of office supplies and equipments.
Ensure that satisfactory travel arrangements, including airline reservations/bookings, transport to and from airport, hotel/lodging, and visa arrangements, for all regional office staff, consultants or visitors are made.
Assist the Country Manager and other staff in making arrangements for visitors, meetings, conferences and special events.

Required Qualifications:
-University degree in business administration / Accounting.
-Previous experience in administrative and basic accounting work with NGO’s.
-Good networking and report writing skills.
-Fluency in Arabic and English Languages.
-Written and verbal communication skills, and confidence using these in a cross cultural environment.
-Computer literacy (Word, Excel, PowerPoint).
-Ability to work under pressure
-Solid Team Member
-Driving License is an asset

To apply:

-Please send a CV (maximum 3 pages including three references contact details) and a one page cover letter by email to: [email protected].
-Deadline for accepting applications is 18 May 2013;
-Please state ‘Administrative and Finance Assistant’ in the subject line.
 

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