Administrative and Finance Officer

Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Hebron office a

Administrative and Finance Officer

For 12 months with a possibility of extension upon funding.

The overall responsibility will be to manage accountancy by effectively using AGRESSO based on AAH standards, IFRS, Government Regulations, and Donor Policies; carry out financial and accounting tasks in a correct manner to regularly produce reliable and transparent information in a timely manner.

The candidate will be responsible on the following objectives and tasks:

Objective 1: Teamwork

• Provide accounting support to Admin and Finance Manager and Hebron Base in the follow up and implementation of current accounting regulations and ensure adhering to organization procedures.
• Participate in regular meetings with the teams and within the delegation.

Objective 2: Budgeting

• Provide all necessary information to the Admin and Finance Manager for the preparation of Budget versus Actuals and forecast reports.
• Support Admin and Finance Manager in creating budget for new proposals.

Objective 3: Administration and Contract Management 

• Ensure that local taxation law requirements are fully complied with in collaboration with the Admin and Finance Manager.
• Make sure the formalities required by the local authorities are included in all official documents in collaboration with the Admin and Finance Manager.
• Establish and maintain good bank relations.
• Participate in bids’ opening session and quotations/tender assessments upon request of the Admin and Finance Manager.
• Support in following up the related task and responsibility for the daily workers at the base level including contracts, amendment, extension, working certificate…etc.
• Prepare needed materials for meetings and write minutes.
• Miscellaneous reception duties such as greeting visitors to the office and logging requests for information
• Answering incoming telephone calls and giving information to callers, taking messages, or transferring calls to appropriate individuals.

Objective 4:  Accounting and Cash management

• Adhere to and enforce the financial internal and donors budget guidelines.
• Make sure that all policies (such as cash management policy), contracts and MoUs are followed.
• Check all documents submitted from different parties with ensuring the quality of all vouchers according to the donors, internal and national regulations.
• Ensure the partners expenditures are eligible through regular verifications, possible corrections and a timely encoded in accounting system.
• Ensure that all accounting data are appropriately entered and encoded on accounting system (AGRESSO) on time and manage it on a daily basis.
• Support the Admin and Finance Manager to manage day-to-day accounting functions including regular cash verification, bank and balance sheet accounts reconciliations, monthly closing.
• Prepare cash/bank books and monthly reconciliation for on monthly basis.
• Support proper monitoring of bank accounts and check resources.
• Collaborate with the Admin and Finance Manager to develop monthly cash flow forecast and internal treasury analysis.
• Control and managing the Base office cash box, petty cash and perform daily and weekly checks with the Admin and Finance Manager.
• Collect, classify and record the expense invoices, contracts and MoUs into Agresso in accordance with AAH internal rules, cost coverage plan and International Financial Reporting Standards (IFRS).
• Control and oversee the status of the receivables and payables (class 4) at the Base Level Conducts “matching” operation in coordination with the Admin and Accounting Officer in Jerusalem office.
• Send feedback to the Admin and Finance Manager for Cost Coverage Plan updates when needed.
• Support in updating the e-FMT, e-CCP, DON file and internal BFU when needed.
• Prepare VAT requests and their corresponding for Ministry of Finance (MoF) and contractors.

Objective 5:  Internal/external control systems/Archiving

• Ensure the fulfillment and adherence to the signatories' policy and schedule for purchases and payment authorizations.
• Support the Admin and Finance Manager in the preparation of all internal and external financial audits.
• Ensure that all supporting documents in the financial files are valid, completed and correctly organized.
• Ensure the compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors, and losses.
• Address HQ preventive control requests to Admin and Accounting Officer in Jerusalem office.
• Support the Finance and Admin Manager in the preparation of the documents for local authority’s auditors.
• Support the Finance and Admin Manager in following up the archiving for other departments (HR, Logistics, Technical and Operation).
• In collaboration with the Admin and Finance Manager maintain a transparent financial tracking and filing system and ensure that all necessary original documents are archived correctly and on time.
• Establish and maintain a proper filing system for all cash and bank transactions and guarantee the security of the files under his/her responsibilities.

Objective 6: Reporting

• Ensure a timely full accounting monthly and annual closure.
• Prepare monthly Timesheets for the staff on time.
• Support the Admin and Finance Manager in financial reporting when required.

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• Bachelor or Master of Science in Accountancy, Financial Management or Administration or related area.
• Minimum 2-3 years’ experience in finance and/or accounting related field, preferably previous working experience in NGO, knowledge of project cycle management, data protection and compliance.
• Knowledge of Admin procedures, accounting cycle, finance and cash management is compulsory.
• Good knowledge of accounting, finance bookkeeping and archiving, Knowledge of accounting software (AGRESSO) is a plus.
• Knowledge of donor’s guidelines (ECHO, EU, UNICEF, ACCD, GAC, ext.) is an advantage.
• Basic Knowledge of Budget Follow Up (BFU).
• Basic experience in budgeting.
• Basic Knowledge about Logistics.
• Fluent spoken and written English and Arabic.
• Computer skills in MS-Office (Word, PowerPoint and internet, command Excel).
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position.

Action Against Hunger has a commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies.

For those who applied previously, please do not apply as your application will not be considered.

Applications will be accepted upon later than Monday 22nd of May 2023.

Only those candidates pre-selected for a test and an interview will be contacted.

Note. - Given the urgency of this position, the vacancy may close before the deadline. For more information about this position, visit our website www.accioncontraelhambre.org. In case you do not find the job advertisement published here, it means that the selection process has been closed.