Administrative and Finance Officer

Action Against Hunger (ACF) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.

Action Against Hunger is recruiting for its Hebron office a

Administrative and Finance Officer

For 12 months upon the availability of funds

General Objective

The overall responsibility is to manage accountancy by effectively using AGRESSO based on ACF standards, IFRS, Government Regulation and Donor Policies; carry out financial and accounting tasks in a correct manner to regularly produce reliable and transparent information on a timely manner.

Key Activities:

 Objective 1: Budgeting

Tasks

• Provide all necessary information to the Admin and Finance Manager for the preparation of Budget versus Actuals and forecast reports.
• Support Admin and Finance Manager in creating budget for new proposals.
• Provide all necessary information to the Admin/Finance Manager for the preparation of Budget versus Actuals (follow up or BvA), forecast and donor reports.
• Ensure that donor`s guidelines and procedures are followed and respected throughout the whole implementation period of each project and costs are eligible

Objective 2. Teamwork & Administration and contract management.

• Ensure that local taxation law requirements are fully complied with in collaboration with the Admin and Finance Manager.
• Make sure the formalities required by the local authorities are followed in all official documents in collaboration with the Admin and Finance Manager.
• Support the Finance and Admin Manager in following up local authorities’ yearly questionnaire and the online system.
• Establish and maintain good bank relations.
• Participate in bids’ opening session and quotations/tender assessments upon request of the Admin and Finance Manager.
• Update bank guarantees tracking sheet and follow up when it need to be returned to suppliers.
• Prepare the materials needed for meetings and write minutes.
• Provide accounting support to Admin and Finance Manager and Hebron Base in the follow up and implementation of current accounting regulations and ensure adhering to organization procedures.
• Participate in regular meetings with the teams and within the delegation.

Objective 3. Accounting and Cash management

• Adhere to and enforce the financial internal and donors budget guidelines.
• Make sure that all policies (such as cash management policy), contracts and MoUs are followed.
• Check all documents submitted from different parties with ensuring the quality of all vouchers according to the donors, internal and national regulations.
• Ensure the partners’ expenditures are eligible (appropriate bills, invoices, order forms, etc...) through regular verifications, possible corrections and a timely encoded in accounting system.
• Ensure that all accounting data are appropriately encoded to AGRESSO.
• Performs costs reallocation based on coverage in Agresso upon the request of the Admin and Finance Manager.
• Control and oversee the status of the receivables and payables (class 4) at the Base Level Conducts “matching” operation in coordination with the Admin and Accounting Officer in Jerusalem office.
• Send feedback to Admin and Finance Manager for CCP updates when needed.
• Support in updating DON file.
• Make sure that all policies (such as cash management policy), contracts and MoUs are followed.
• Check all documents submitted from different parties with ensuring the quality of all vouchers according to the donors, internal and national regulations.
• Ensure the partners’ expenditures are eligible (appropriate bills, invoices, order forms, etc...) through regular verifications, possible corrections and a timely encoded in accounting system.
• Ensure that all accounting data are appropriately encoded to AGRESSO.
• Performs costs reallocation based on coverage in Agresso upon the request of the Admin and Finance Manager.
• Control and oversee the status of the receivables and payables (class 4) at the Base Level Conducts “matching” operation in coordination with the Admin and Accounting Officer in Jerusalem office.

Objective 4. Internal/external control systems/Archiving

• Support the Admin and Finance Manager in the preparation of all internal and external financial audits. Ensure that all supporting documents in the financial files are valid, completed and correctly organized.
• Ensure the fulfillment and adherence to the signatories' policy and schedule for purchases and payment authorizations.
• Ensure compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors, and losses.
• Address HQ preventive control requests to Admin and Accounting Officer in Jerusalem office.
• Support the Finance and Admin Manager in the preparation of the documents for local authority’s auditors.
• Support the Finance and Admin Manager in following up the archiving for other departments (HR, Logistics, Technical and Operation).
• In collaboration with the Admin and Finance Manager, maintain a transparent financial tracking and filing system and ensure that all necessary original documents are archived correctly and on time.
• Establish and maintain a proper filing system for all cash and bank transactions and guarantee the security of the files under his/her responsibilities.

Objective 5: Reporting

• Support the Admin and Finance Manager in financial reporting when required.

Objective 6: Other Tasks

• Cover Admin and Finance Manager and/or Assistant during their leaves.

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• Bachelor or Master of Science in Accountancy, Financial Management or Administration or related area.
• Knowledge of Admin procedures, accounting and finance is compulsory.
• Knowledge of accounting, finance bookkeeping and archiving.
• Knowledge of donor’s guidelines (ECHO, EU, UNICEF, AIECD, GAC, ext.).
• Basic Knowledge of Budget Follow Up (BFU) and Budgeting.
• Minimum 2-3 years’ experience in finance and/or accounting related field.
• Experience in working with Agresso accountancy software is a plus.
• Experience in appropriate bank and cash management and accounting cycle.
• Preferably previous working experience in NGO, knowledge of project cycle management, data protection and compliance.
• Fluent spoken and written English and Arabic
• Computer skills in MS-Office (Word, PowerPoint and internet, command Excel)
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.
• Have a valid Driving License.

Application Procedure:

Action Against Hunger is an equal opportunities employer. Women are encouraged to apply for this position.

Action Against Hunger has commitment to protect all persons we come into contact with through our work, including children and At-Risk adults. Action Against Hunger has ZERO TOLERANCE towards all forms of harm and abuse, including sexual abuse and sexual exploitation. We take concerns and complaints relating to Safeguarding issues involving our Staff, Associated Personnel, Partners and Suppliers very seriously and will take action to vigorously investigate and manage any violations or alleged violations of our policies.

We will only consider the candidacies received by our online service.

Applications will be accepted up to the 27th of March 2025 included.

Only those candidates pre-selected for a test and an interview will be contacted.