Administrative and Financial Assistant

Arab American University Jenin has received a Grant from the Quality Improvement Fund (QIF)
– Ministry of Education and Higher Education and funded by the World Bank for the project entitled:
«Mathematics Pre-service Teacher Education Development». The Grant aims at improving the
quality and relevance of present Math education programs in Palestinian TEI’s at the Arab American
University-Jenin, Islamic University Gaza, Al Quds University, and Al-Quds Open University.

Assignment Objective
Arab American University-Jenin is considering the selection of a highly-qualified Administrative
and Financial Assistant to be part of the administrative staff responsible for the overall implementation and coordination of the Project activities under the supervision of the Project Coordinator.

Main Tasks and Responsibilities
1-Following Up the financial and administrative issues related to the project.
2-Providing help in coordinating all project activities
3-Tracking and following up the project budget as reflected on the budget plan.
4-Auditing and recording financial transactions.
5-Assist in preparing progress reports in both Arabic & English language on monthly basis.
6-Maintaining and securing project financial records & documentation
7-Carrying out Archiving , typing , and presenting various documents including the meeting minutes
of the steering committee
8-Coordinating with the Project technical coordinator all the procurement issues “Updating the
procurement plan, preparing purchase orders, tenders, quotations etc”
9-Arrange meetings and workshops, prepare meeting rooms and provide/arrange hospitality
10-Preparing the agenda of the steering committee, and following up the implementation of the
decisions taken by the committee.
11-Performing any other duties as, assigned by the steering committee in line with scope of responsibilities

Qualifications & Skills:
1-Bachelor degree in accounting or business administration from an accredited university or any
other related field.
2-Two years of professional experience in similar assignments.
3-Excellent communication and networking skills.
4-Excellent reporting and formal writing skills in both English and Arabic.
5-Experience in using MS Office efficiently.

Place of Work: Arab American University Jenin
Time Frame: The duration of the assignment is 22 months, the consultant shall work 8 hours per
day 5 days per week.
Interested and qualified candidates should send their current CV to Project Director, Dr. Rola Jadallah, at [email protected] by Thursday, March 10, 2011.