Administrative and Operations Coordinator

Administrative and Operations Coordinator Vacancy

Finance for Jobs for Consulting Services (F4J-CS)

Overview

F4J-CS is a Private Limited Company, established in Ramallah in December 2018, with investment capital from local and international investors, and is responsible for performance management of impact investments to implement the F4J Development Impact Bond (F4J DIB) aimed towards contracting and overseeing Service Providers that will provide job preparation, job placement and employment services for Palestinian youth aged 18 to 29, in the West Bank and Gaza. The company is now preparing to launch a potential second phase (DIB 2) starting mid-2024.

The company is looking to hire an “Administrative and Operations Coordinator” in its offices in Ramallah.

Tasks and Main duties:

• Help run the DIB Management office, and ensure smooth management of office operations, logistics, etc.,
• Support the DIB team in coordinating and facilitating work visits of BoD chairperson, DIB consultant, etc.
• Manage HR processes for the DIB Management, including employees’ timesheets, periodic evaluations, etc.
• Manage office procurement, including soliciting bids and quotations, due diligence, selection, and management of vendors, etc.
• ​Responsible for petty cash payments in accordance ​​with DIB operations Manual​.
• Manage and follow-up on staff transportation, including Taxis and office vehicle, etc.
• Support the Finance Officer in preparing financial reporting, tracking VAT refund requests, and inventory,
• Support due diligence and contracting of the Service Providers, and other program implementation activities.
• Prepare and assist in the preparation of monthly and periodic Administrative reports; and
• Ensure compliance with HR, procurement, and other office policies and manuals,
• Support the Technical/programmatic team in organizing events, workshops, and meetings, as needed.
• Other office work, as needed by the DIB team, including preparing agendas, minutes of meetings; etc.
• Follow up on office and assets maintenance needs.

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Qualifications and Education:

• Minimum of bachelor’s degree in business or any related field.
• At least 3-4 years of relevant experience in administrative work related to office management, personnel and Human Resources Management, procurement, and operations,
• Proficiency with MS Word, MS Excel, and MS Power Point; and
• Excellent oral and written communication skills in English and Arabic.

Application Instructions

Interested candidates should email a copy of their CV and CL explaining why you are qualified to fill this role.

Please send your emails to: [email protected], with the title “Administrative and Operations Coordinator” in the subject line, no later than March 6th, 2024. Only short-listed candidates will be contacted.