Administrative assistance

With funding from the World Bank and in the framework of the water and waste water sector reform program PWA is looking for experienced:

Background:
In the framework of the water and waste water sector reform the Palestinian Water Authority (PWA) has applied for co-financing from the World Bank, Sida and AfD towards the implementation of an Emergency Capacity Building Project entitled Technical, Planning and Advisory Team (TPAT). The project aims to facilitate the implementation by PWA of Sector Reform processes, update water supply, sanitation and water resources management strategies towards more effective infrastructure development, improved service provision, and sustainable resource management and develop PWA’s capacity for implementation of water supply, sanitation and water resources management strategies, action plans and programs.
The PWA has been mandated by the Council of Ministers of the Palestinian National Authority (PNA) to lead the reform in the water sector in Palestine. The PWA has established a Reform Coordination Unit (RCU) to oversee the implementation of the reform process, of which the TPAT represents a key component, under the supervision and guidance of the Minister of PWA. The RCU is mandated to oversee the reform program implementation. The RCU will provide day-to-day support to the implementing agencies drawing on in-house expertise but is also planning to hire contractual staff in order to insure a smooth and proper implementation of the TPAT program through the constitution of a Project Implementation Unit (PIU). The PIU will include a Project Manager, a Financial Specialist, a Procurement Specialist and Secretary. The team will be based in the West Bank.

Assignment Objective:
The PWA is considering the appointment of a qualified Administrative Assistant to
provide logistical and administrative support to the PIU and RCU, as related to the dayto-
day operations of the project.

Tasks and Responsibilities:
Under the general direction of the PIU Coordinator, the Administrative Assistant will be required to familiarize himself/herself with all aspects of the execution of the Project.

More specifically s/he will be responsible for the following:
-managing the secretarial related tasks of the RCU with a particular focus on the TPAT Project;
-providing administrative and logistical support to the staff of the PIU;
-keeping track of incoming and outgoing correspondence and communications;
-ensuring quality of outgoing correspondence and other related documentation;
-maintaining an efficient filing system and managing all records;
-scheduling appointments and handling the logistics of conferences and workshops;
-documenting minutes of meetings;
-arranging for translation services, when and if needed; and
-performing other duties as may be assigned by the PIU Coordinator.

Reporting responsibilities
The Administrative Assistant will be housed at the PWA headquarters in Ramallah, and will be accountable to the PIU Coordinator.

Essential Required Qualifications, Skills, knowledge and Competencies:
-At list degree from an accredited university in secretary/office management, Business Administration, English Literacy, or another relevant field;
-At least 3 years of experience in administrative and/or an office management post;
-Excellent communication and organization skills;
-Fluency in English and excellent report writing skills;
-Excellent computer skills, including Word, Excel, PowerPoint, e-mail, etc; and
-Ability to work under pressure and as member of a team.

Time Frame and Contract
The duration of the assignment is one year on a full-time consultancy basis, extendable to the full length of the program. The expected start date for the position is between March 1 and April 1, 2011, dependent on the official commencement date of the TPAT project.

CVs and letter of interest have to be submitted to PWA no later than the 15th of March, 2011 to:

Mohammad Shoabi, Acting DG of Admin and Finance

at the following address:

Palestinian Water Authority
Al-Balou`- Baghdad St
2174
Ramallah - West Bank Occupied
Tel. +972 22429022
Fax. +972 22429341