Administrative Assistant 1

The International Committee of the Red Cross (ICRC) is looking for a candidate to fill in the following position Administrative Assistant 1

• Place of Employment Jerusalem
• Contract duration                12 months (extendable)
• Occupation rate                100%
• Starting Date As soon as possible
• Grade B1

Purpose of the Role
Under the supervision of the Assistant and Information Management Officer (AIMO), the Administrative Assistant 1 will provide secretarial and/or administrative support to the department.

• Main Responsibilities
  
  
• Attributes in-coming electronic messages to the relevant persons/department from the Shared Mailboxes for further action
• Briefs newcomers on internal procedures, Information Management (IM) guidelines and practical information.
• Provides regular trainings to all users and IM relays and monitors the effectiveness of their acquired knowledge.
• Supports the IM Team in preparing meetings, setting up rooms and materials, including technical set-up for conference calls, presentations, and video conferences.
• Initiates verbal notes, commercial and diplomatic letters when required and acts as focal point for ICRC protocol (providing trainings, proofreading letters from the departments).
• Supports for the organization of General Briefings and debriefings for all newcomers and all leavers.
• briefings when requested by the Management and/or Coordinators (programs, follow up, reminders, etc.)
• Checks in and Out profiles of ICRC staff members.
• In charge of changing the relevant servers weekly and updates the rotation schedule.
• With the support of the Security team and Welcome updates the delegation’s emergency contacts and calling tree.
• In the absence of Assistant and IM Officer (AIMO), s/he must work in coordination with the IMCO to fill in the gap and provide services to users.
• Fully replaces the receptionist in case of absence.

Jobs.ps, Ltd. All Rights Reserved.

• Job Requirements and Experience
  
  
• Degree in business, IT, administration, or socio-economic areas, desired.
• Good computer skills and technology literacy. Dominion of Microsoft Suite: Office, Excel, Word, Outlook, Power Point is required.
• Native Arabic speaker and fluent in English. Other languages an asset: Hebrew, French, etc.
• Proactive, adaptable, forward-thinking and with a positive attitude.
• Preferred experience working in international organizations, NGOs or other diplomatic organizations.

Interested applicants are invited to submit their CV, education and work certificate (s) plus three references, in English, to [email protected], indicating in the subject line: " Administrative Assistant 1 JER – Application – Your name". by latest May 26nd, 2024.

Relevant applications will be treated, and only shortlisted candidates will be contacted.

“The ICRC values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates.”

At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.