Administrative Assistant

Working efficiently, effectively and in a spirit of partnership, we support people and societies in
developing, transition and industrialized countries in shaping their own futures and improving living
conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all
about. Established on 1 January 2011, it brings together under one roof the long-standing expertise
of the Deutscher Entwicklungsdienst (DED) GmbH (German development service), the Deutsche
Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH (German technical cooperation) and
InWEnt – Capacity Building International, Germany. As a federally owned enterprise, we support the
German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

“Open Regional Fund Programme MENA (ORF-MENA)”
is looking for a part-time

who shall support the ORF Programme activities and staff comprehensively.

Responsibilities and tasks include but are not limited to:
-Purchases of office equipment and supplies within set value limits
-Management of the petty cash box
-Preparation of bookkeeping vouchers for processing in GIZ accountancy system
-Preparation of the annual inventory
-Management of the programme´s filing system
-Handling of incoming calls and information requests
-Running errands, e.g. paying invoices, delivering and collecting documents
-Photocopies as requested
-Compilation of relevant documents for the management of consultancy contracts
-Providing visitors with all the necessary information for their inbound travel
-Arranging accommodation for arriving visitors, short-term and long-term experts
-Booking of tickets for domestic and international travel for the programme´s staff
-Reservations of hotels, rental cars etc. and registering of event participation for the programme´s staff
-Organisation and coordination of logistical aspects of the preparation, holding and documenting of meetings, workshops, seminars and other events
-Liaise with the Amman office of the ORF Programme.

Minimum qualifications:
-College or University degree (B.A in Business Administration, Accounting or a relevant field).
-Fluency in Arabic, excellent command of English; German is an asset.
-Excellent computer skills.
-Flexibility, excellent organizational skills.
-Excellent communication skills, verbal and writing.
-Ability and willingness to learn quickly and take on increasing responsibilities.

Starting date: Expected starting date November 15th, 2011
GIZ is an equal opportunity employer, and offers an attractive and challenging working environment
with opportunities for skill enhancement.

We are looking forward to receiving your application by email, please attach your CV and cover letter
in English not later than November 10th, 2011 to the following address: [email protected]

Please make sure you include the following reference in the email subject “Administrative
Assistant”