Administrative Assistant

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

The GIZ “Private Sector Development Programme” is seeking to fill a position of Administrative Assistant to assist the Head of Programme Administration in Ramallah

Administrative Assistant (Full-time)

Responsibilities and tasks include but are not limited to:
- Provides administrative / secretarial support for the program such as answering the phone, sending faxes, assisting and guiding visitors, assist in translation of documentation;
- Responsible for all petty cash payments in accordance with GIZ OuR
- Assist the Head of Programme Administration in daily management of program administrative and
financial issues
- Assist the Head of Programme Administration in organizing business trips including purchasing tickets,
hotel accommodation, transportation for staff, consultants, counterparts and travel expense calculation.
- Organizing workshop logistics including hall reservation, etc...
- Vehicles that includes vehicles’ log, fuel consumption calculation and renewal of vehicles’ insurance,
etc...
- Prepare VAT refunds requests
- Organize and maintain inventory of the office, office equipment and vehicles.
- Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for
the Team Leader
- Prepares, transcribes, composes, types, edits, and distributes agendas and/or minutes of meetings;
- Establishes, maintains, and updates files, databases, records, and/or other soft and hard documentation for
the PSDP Program.
- Assist in any other related task as required.

Required qualifications:
- College or University degree in accounting, finance, administration or any related field of study
- 1-2 years’ experience in similar position
- Fluent in English and Arabic. German is a plus.
- Strong computer skills, particularly in MS Office application (e.g. word, excel, PowerPoint)
- Excellent communication and interpersonal skills
- Good working knowledge of ITC technologies (related software, phone, fax, email, the internet)
- Excellent computer and communication skills.
- Ability to work under stressful conditions, self-initiator, flexible and able to work with people of different
backgrounds, service oriented, friendly personality, well organised and motivated.
- Willingness to upskill as required by the tasks to be performed

Assignment: Starting immediately.
GIZ is an equal opportunity employer, and offers an attractive and challenging working environment with opportunities for skill enhancement.
Please make sure you include the following reference in the email subject

“Administrative Assistant”.

We are looking forward to your application by email comprising your CV and cover letter until May 12, 2015 to the following address: [email protected]

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