Administrative Assistant

Vacancy Notice

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about. As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

GIZ has been commissioned by the German Government to implement the

“Ziviler Friedensdient (ZFD) / Civil Peace Service (CPS)”

To support the Program Team

Administrative Assistant (Full-time 100%)

Tasks and Functions include but are not limited to:

- Provides administrative & Secretarial support for the Program.
- Assists in procuring/ contracting goods and services required for the Program according to GIZ Regulations.
- Assists in preparing and maintaining inventory lists and monitoring the availability of resources.
- Organizes and maintains the office and office equipment and vehicles (which includes vehicles’ log book, Fuel consumption calculation and renewal of vehicles’ license and insurance).
- Prepares and organizes traveling procedures, hotel accommodation and transportation for staff, consultants, counterparts and others.
- Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for the Head of Program.
- Supports the Program in the public relations measures.
- Assists in managing and following up payments for suppliers, consultants, others.
- Prepares travel expense calculation.
- Supports the Head of Program Administration.
- Performs other duties and tasks at the request of management.

Required qualifications:

- College or University degree in Administration, accounting, finance, or any related field of study.
- At least 1-2 years’ professional experience in a comparable position
- Fluent in English and Arabic. German is a plus.
- Strong computer skills, particularly in MS Office application (e.g. word, excel, PowerPoint)
- Excellent communication and interpersonal skills
- Good working knowledge of ITC technologies (related software, phone, fax, email, the internet)
- Excellent communication and interpersonal skills
- Ability to work under stressful conditions, self-initiator, flexible and able to work with people of
Different backgrounds, service oriented, friendly personality, well organised and motivated.
- Willingness to up skill as required by the tasks to be performed
- Ability to work under stressful conditions, self-initiator, flexible and able to work with people of different backgrounds, service oriented, friendly personality, well organised and motivated.
Assignment: Starting 20th, November 2016.

GIZ is an equal opportunity employer, and offers an attractive and challenging working environment with opportunities for skill enhancement.

A complete application must be submitted in English to the following address:
 

[email protected]

which includes the attached Applicant Information form, the CV and cover letter, no later than 05th November 2016.
Kindly state in the email subject “Administrative Assistant / ZFD”. Any deficiency in the application will NOT be considered. Only short-listed candidates will be contacted.

 

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