Administrative Assistant 

JD #: HR/JD/D1-002

Position Title: Administrative Assistant 

Reports to: Chief Executive Officer 

Supervises: Chief Executive Officer

Role Summary

The assistant will provide administrative and logistical support to PalTrade team specially CEO; Organizing regular meetings and develop meeting minutes; Assist in organizing external activities (workshops, meetings, etc.…); Coordinate all meetings, workshops, and related events, the assistant will prepare technical reports (progress reports, follow-up reports and desk research if needed etc.

Job Settings

Location: Ramallah 

Settings: Office with need to travel occasionally

Responsibilities.

• Performs secretarial and administrative duties for the office Duties
• Provide administrative and logistical support to the PalTrade team
• Receives incoming communications and visitors in an appropriate manner
• Organize regular meetings and develop meetings minutes
• Assist in organizing external activities (Workshops, Meetings etc..)
• Archive and document (soft and hard copy) all related document
• Registering and distribution of all incoming mail and outgoing correspondence;
• Dispatch of required e-mail, fax and postal mail. Ensuring that meetings and important events are registered in the office diary
• Typing letters as needed
• Any other administrative requirements as needed

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Job Specifications 

• Experience
• One to two years related experience 
• Experience in internal and external communications 
• Excellent computer skills (MS Word, Excel, Outlook) 
• Good communication and writing skills in Arabic and English.
• Strong organizational and planning skills

Education

• Bachelor’s degree in business administration or any related field. 

Key Competencies

• Ability to use word processing software, Excel and PowerPoint.
• Ability to write reports, prepare letters and translate official documents or other business communications.
• Ability to communicate effectively orally and in writing in English and Arabic.
• Ability to develop relationships/business networking.
• Ability to handle pressure at work and perform under demanding situations.
• Effective interpersonal skills.
• Adaptability and flexibility.
• Excellent initiative and able to work unsupervised and a self-starter.

Interested and qualified candidates can send their resume and your cover letter to this e-mail [email protected] no later than Tuesday 25th of Jan, 2022 12:00Pm Palestine time