Administrative Assistant

Chemonics International seeks an Administrative Assistant for a newly awarded, USAID-funded project promoting economic growth in the West Bank and Gaza through expanded economic development, trade, commerce, and applied research. The five-year project has three main objectives:

• Objective 1: Facilitate Cooperative Exchange and Knowledge Sharing
• Objective 2: Foster New Markets
• Objective 3: Enhance the Capacity of Targeted Entities

We are looking for a dynamic individual with a passion for making a difference in the lives of people around the world.

The Administrative Assistant will be responsible for supporting the operations team in administering and managing all office-administrative issues including, but not limited to, office management, travel and logistics assistance, correspondence, office organization and archiving. S/he will also be responsible for ensuring compliance with administrative-related USAID rules and regulations and Chemonics’ policies and procedures. 

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Specific roles and responsibilities may include but are not limited to: 

• Support operations and technical team in all administrative tasks within the project
• Maintain administrative systems, including but not limited to communication logs, filing systems, and budget trackers
• Follow up with project stakeholders as required, prepare project correspondence, file all relevant hard- and e-copy correspondence, and facilitate communication between the Gaza project office and Chemonics’ D.C. office
• Act as a receptionist when required, and receive office visitors and field phone calls
• Ensure office consumables are available and supplies are properly stocked
• Assist in the production of reports and presentation materials as needed
• Help coordinate procurement needs, such as project goods and services, ordering of supplies for the office, and inventory tracking
• Assist with project financial matters including coordinating of invoices from subcontractors and assisting with financial reporting for project grantees as required
• Assist the project technical staff, external consultants, and project stakeholders/beneficiaries in arranging travel/transportation and hotel accommodations for all project-related travel
• Coordinate the logistics for all project events, including conferences, workshops, and trainings
• Record meeting minutes at project staff meetings, mail documents as needed to D.C. office, and perform other office tasks as required
• Provide any other administrative support to the Operations Coordinator and broader operations team

Basic qualifications include:

• Minimum 1 year experience providing HR, administrative, finance, and other logistical support
• High school diploma
• Excellent organizational skills, attention to detail
• Ability to adhere to deadlines
• Advanced computer skills, including proficiency in Microsoft Office
• Proven ability to operate in a multi-cultural environment and to interact positively with a wide range of stakeholders within an international context
• Fluency in Arabic required and proficiency in English preferred with excellent oral and written communication skills
• Previous USAID or other international donor experience preferred

To apply, please complete the form online through Apply Now-button below

by October 26, 2022. Applications will be reviewed on a rolling basis. Only finalists will be contacted.