Executive Assistant

Job title: Executive Assistant  

Reports to: General Secretary (GS)

Location: East Jerusalem and Beit Sahour (holders of Jerusalem or Palestinian IDs are acceptable)

To be appointed immediately

Responsibilities:

• Maintain and manage the General Secretary's schedule, including organizing appointments, meetings, and events. 
• Coordinate and communicate with internal and external stakeholders to schedule meetings and arrange logistics. 
• Manage incoming and outgoing correspondence, including emails, letters, and phone calls on behalf of the General Secretary. 
• Draft and prepare official documents, reports, and presentations as required. 
• Establish and maintain a well-organized filing system for documents, ensuring easy retrieval and confidentiality. 
• Manage and update records, databases, and contact lists. 
• Coordinate travel arrangements for the General Secretary, including booking flights, accommodations, and transportation. 
• Assist in organizing meetings, conferences, and events, including preparing agendas, taking minutes, and distributing relevant materials. 
• Complete monthly expense sheet for GS office and transportation expenses.
• Secure appropriate signatures and track documents through the formal approval process on behalf of the GS.
• Any other tasks and responsibilities as requested by the General Secretary.

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Qualifications and Skills:

• Minimum of [3] years of experience in an administrative or office support role. 
• Strong organizational and time management skills, with a keen eye for detail. 
• Knowledge and experience of working in emergency, development, and humanitarian spheres. 
• Highly organized, reliable attention to details, and ability to work independently when needed. 
• Ability to work occasional evenings/weekends, attend out of hours meetings and travel (local and abroad). 
• Strong team work focus with a flexible and adaptable approach to meet the demands across the whole organization. 
• Fluency in both English & Arabic languages, including both written and verbal communication skills. 
• Excellent data analysis capacity and report writing skills in both English & Arabic. 
• Proficiency with Microsoft Office Suite. 

Interested candidates are requested to send their cover letter and curriculum vitae by email to [email protected] no later than 4th August 2023 at 15:00. Please ensure that you state the title of the post that you are applying for as subject of your email. Only short-listed candidates will be called in for interviews.