Posting Title                  : Administrative Assistant- Limited Duration Contract (LDC)/

Band ML3A- Microfinance Department- Field Office Jerusalem- For Internal and External Candidates- Grade, M3A

Job Code Title               : Admin Assistant (MD-HQ & Fields)

Department/ Office       : UNRWA - Programme Microfinance - West Bank

Location                        : FO West Bank

Posting Period               : 25 October 2024-8 November 2024

Job Opening number  : 24-ADM-UNRWA - Programme Microfinance-246217-R-FO

West Bank (E)

Staffing Exercise          :

N/A

                   United Nations Core Values: Integrity, Professionalism, Respect for Diversity

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA's services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance.

UNRWA is the largest UN operation in the Middle East with more than 30,000 staff.

UNRWA is funded almost entirely by voluntary contributions.

If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you.

Supervisor:

The incumbent is reporting to the Administrative Officer.

In accordance with established Agency policy and procedures:

• Receives, sorts and records incoming mail; ensures supervisor is aware of items of specialinterest; locates and attaches referenced background material and distributes to other staff members as appropriate; makes photocopies of material required; drafts replies to routine correspondence; classifies and files documents including confidential material; and dispatches mail;
• Checks the accuracy of correspondence prepared for supervisor's signature, ensures its conformity with instructions and procedures and brings discrepancies to the attention of the originator;
• Carries out routine research requiring the gathering and compiling of files and other information; contacts other organisations, departments and units to obtain or co-ordinate material or information as and when required;
• Monitors supervisor's diary and schedule and makes appointments; prepares travel documents and approvals; screens visitors and telephone callers for supervisor; brings to supervisor's attention pending matters including deadlines;
• Arranges for and may attend supervisor's meetings; prepares minutes and/or summaries thereof and takes follow-up action, when required;
• Performs typing and word processing duties including transcribing from recorded or dictated material;
• Assists and coordinates with Administrative Officer at National Office or Administrative Officer at HQ on performing various administrative functions;
• Is responsible for maintaining the files and records of the MD Director's Office or National Office;
• Ensures the provision and control of office supplies;
• Performs such other duties as may be assigned.

UN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default

You will be requested to demonstrate the following competencies:

• Ability to multitask, work under pressure and cope with heavy workload;
• Thoroughness and attention to detail;
• Ability to organize and plan own work;(iv) Ability to maintain confidentiality.

For guidance on how to prepare for competency-based interviews:

https://careers.un.org/lbw/home.aspx?viewtype=AY

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Education

• Successful completion of full secondary education;
• Post high school diploma in secretarial work, office management, business, administrationor a related discipline.

- Desirable Qualifications:

 University degree in business administration, public relations or other related discipline;

Job Specific Qualifications

Work Experience

At least four years of experience in administrative and secretarial work, three of which should have been in providing service to a senior management position is required;

Experience in MS Office applications, including Word, Excel and PowerPoint is required.

-Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID.  please to mention its number down, as it is desirable.

Languages

Very good command of spoken and written English and Arabic.

Assessment

- Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Type of Contract: Limited Duration Contract (LDC), Band ML3A. The Limited Duration Contract applies to external candidates and UNRWA internal candidates on LDC. Duration of Contract: One year - with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.

Grade & Salary: LDC- Band ML3A monthly basic salary ranges USD (801.40). An extra payment will be paid as a "Jerusalem allowance" as required.

Other Benefits: Other benefits include compulsory medical insurance, 30 days of annual leave pro-rated to the duration of the contract where less than one year, and family allowance (if applicable).

Additional benefits:

• 2 days of sick leave for each completed month of service.
• Maternity Leave, upon meeting eligibility requirements.
• 2 weeks paternity leave. upon meeting eligibility requirements.

* Desirable Qualifications:

(i) University degree in business administration, public relations or other related discipline; (ii) Knowledge of UNRWA's operations.

This vacancy notice is open to internal candidates on LDC contract and external candidates. Only candidates residing in West Bank or Jerusalem, and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not assume responsibility or accountability to support or facilitate the issuance of work permit in West Bank/ Jerusalem, and without a valid work permit, the appointment may be rescinded.

Preference will be given to registered Palestine refugees and candidates of the underrepresented gender to assist the Agency to meet its commitment to gender parity.

UNRWA welcomes applications from qualified candidates with disabilities.

A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post in the future should suitable vacancies become available.

Only applications that have been fully completed in UNRWA's online e-recruitment system inspira will be considered and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement to be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate.

For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under "Category" RLG, scroll down to see all categories, then select their local grade.

Please find below the link to a video that guides applicants on how to apply to Job Openings:

https://drive.google.com/file/d/1MH-IYA6Y8kxA1fgao5qyTV8VwNajgx4u/view?

usp=sharing

Equivalency: Equivalency may apply for this post.

NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination. Advertisements published only in English will only accept applications in English, and Arabic submissions will not be considered. The Agency may disqualify applicants whose name appears on the UN Sanctions List, or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending.

UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations. The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework.

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.

For more details on UNRWA, please visit: https://www.unrwa.org/

Interested and qualified candidates can apply online through Apply Now-button below