Administrative Assistant

The International Orthodox Christian Charities (IOCC) is an international non-governmental, development and relief organisation, working worldwide to alleviate suffering and need and sharing God’s gifts of food, shelter, economic self sufficiency and hope.
With funding from USAID, through Mercy Corps’s Palestinian Community Assistance program (PCAP), IOCC will be implementing a project in Gaza entitled: From Relief to Recovery: Improving Food Security for Vulnerable Families in Gaza. The project will aim at improving food security at household level through the provision of agricultural inputs, technical assistance and job opportunities.

IOCC seeks an Administrative Assistant to work in IOCC Office in Gaza Strip.

Job Summary:
The Administrative Assistant works under the direction of the Program Director and Finance /Admin Manager in providing administrative and clerical support in order to insure effective and efficient operations. S/he will oversee and manages all office procedures and other tasks as assigned by the Program Director and/or Finance /Admin Manager.

Key Responsibilities:
-Oversee all aspects of general office coordination.
-Manage and maintain accurate administrative records, databases and files, maintain back-ups.
-Perform reception duties to office visitors and callers.
-Provide correspondence and information to external parties.
-Perform translation services whenever needed.
-Manage office minor expenditures.
-Adhere to IOCC’s administrative policies and procedures.
-Provide logistical support for all IOCC activities, e.g. meetings, conferences, workshops, etc.

Knowledge and Skills:
-Good planning, communication and time-management skills.
-Good analytical and problem-solving abilities, and demonstrable initiative and creativity.
-Strong organizational skills.
-Ability to produce accurate work under tight deadlines.
-Well-developed interpersonal and team skills.
-Detail-oriented.
-Full computer literacy.
-Advanced verbal and written communications skills – fluency in English is mandatory.
-Valid driving license.
-Commitment to the values and principles of IOCC.

Experience:
At least 2 years experience in administration with international NGOs.

Education:
University degree preferred in relevant field. Significant relevant work experience will be considered in lieu of a degree.
Position Type: Full-Time.

Interested candidates with relevant education and experience are encouraged to submit their resume and a cover letter by email to: [email protected] no later than 30 September 2011, indicating the position code in the subject line.
Only short-listed candidates will be contacted. No phone calls please.