Administrative Assistant - Secretary

مؤسسة التعاون هي مؤسسة أهلية غير ربحية مستقلة تأسست عام 1983 بهدف توفير المساعدة التنموية والإنسانية للفلسطينيين في الضفة الغربية بما فيها القدس، قطاع غزة، مناطق 1948 والتجمعات الفلسطينية في لبنان.
تعلن مؤسسة التعاون عن حاجتها الى موظفين لملئ الشواغر التالية وذلك ضمن مشروع المتحف الفلسطيني التابع للمؤسسة:

 

Department : The Palestinian Museum
Section: Unit: Administration
Job Title: Administrative Assistant - Secretary
Job Grade: 5
Location: Ramallah
Duration: One year renewable
Reports To: Office Manager

Duties & Responsibilities:

-Receive and distribute Faxes, Mail & courier correspondence.
-Answer all incoming calls when needed, and take accurate messages if a staff person is not in to take his/her call.
-Manages the Museum Director’s daily schedule and liaises with all staff to coordinate visits and meetings.
-Assist in preparing meeting rooms and workshops for Museum meetings and activities.
-Keep a register of all office supplies and release of order supplies to all concerned by utilizing the designed forms.
-Physical receipt of products and services from the approved vendors per purchase orders.
-Follow up on any returned items or interrupted services for non-compliance with specification or agreements.
-Follow up on any late delivery of approved purchase order.
-Follow up on scheduled cleaning services and maintenance requirements and agreements for building, equipments.
-Make the necessary Travel and Accommodation booking and arrangements for travelers and ensuring the submission of required travel forms.
-File all documents in related files.
-Perform any other functions as requested by supervisor, department heads, or director.

The secretary must be able to work independently without constant supervision. He/she must have a friendly and warm demeanor, especially on the phone and when receiving Museum guests.

Functional Relations:
With all Department and Project Managers

Academic Qualifications:
Bachelor Degree in business administration or any other related field

Languages:
Excellent command of both Arabic and English

Work Experience:
Minimum 2 years experience or a fresh graduate with an A average.
       NGO experience is preferred

على الراغبين في التقدم للوظيفة ارسال السيرة الذاتية ورسالة تعريفية على
العنوان التالي: [email protected] مع ضرورة تحديد اسم الوظيفة
المنوي التقدم لها في موعد أقصاه يوم الاثنين 12 / 11 / 2012 .