Administrative Clerk

UNICEF Palestine is looking for interested persons to apply to the undermentioned position in its Hebron office. If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you.

Title: Administrative Clerk (Hebron)

Vacancy No: HR/VN/2015/26
Job Level:  GS4
Duty Station:
Type of Contract: TA
Duration:  364 days
Closing Date:25 December 2015

Key responsibilities:

Administrative support services to the professional staff of Hebron office to facilitate smooth operations and effective processing of information and data.
-Helps manage the immediate office operations with respect to administration, communications, meetings and work flow; identifies complex or sensitive subjects for special treatment as well as priority issues that need to be brought to the supervisor’s attention.
-Establishes internal tracking systems and procedures for correspondence and documents; monitor work progress and cases of priority and concern to the supervisor(s)
-Collects and prepare background briefing materials for supervisor concerning official trips or special meetings. Undertake travel arrangements for supervisor, including arranging itinerary, visas, and hotel reservations and preparation of TA.   
-Maintain an effective and updated filing system for the field office.

Interpreter/Translator Duties
-Provides oral interpretation services from Arabic to English and English to Arabic as required by the Supervisor.
-Translates and types out written correspondence from Arabic to English and English to Arabic as required.
-Participates in meetings with local officials and translate as required.

Driving and chauffeur services
-Drive the vehicle assigned by UNICEF for the transportation of the authorized personnel of the office whenever required within and out of Hebron. 
-Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc.
-Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for other repairs. Ensures that the vehicle is kept clean. 
-Deliver and collect mails, documents, supplies and other items as required.
-Ensures that the steps required by rules and regulations are taken, in case of involvement in an accident.
Assignments of additional duties and responsibilities
-Performs other duties as assigned by the supervisor

Qualifications of successful candidate:
Education:
Completion of Secondary School Education.
Work Experience:
-2    years of experience in Secretarial or administrative functions, including on the job training in general office systems and procedures. Knowledge and skills in using standard office computer applications.
-Computer literacy and the ability to effectively use standard office software tools and other office technology to create documentation, exchange and archive e-mail, and maintain electronic filing systems
-Driving Skills – Minimum two years of professional driving experience.

Language Proficiency: Fluency in English and Arabic

Specific Technical Knowledge Required
-Core values: Commitment, Diversity and inclusion, integrity
-Core competencies: Communication, drive for results, working with people
-Functional competencies: Analysing; Learning and Researching; Planning and Organizing;
Following Instructions and Procedures; Adapting and Responding to Change.
 
General
-UNICEF's salary and benefits are based on the United Nations Common System for national staff;
-If you have experience in working in a similar capacity and want to make an active and lasting contribution to build a better world for children and match the profile outlined, send a detailed curriculum vitae in English AND a duly completed United Nations Personal History form (P11) together with an application letter addressed to the Chief of Operations, UNICEF State of Palestine. 

The P11 form can be downloaded from here

طلب التوظيف

-Deadline for Receipt of Applications: 25 December 2015
-Please quote vacancy notice number HR/VN/2015/26 Administrative Clerk, Hebron in the subject line and submit application by email to:

Email:

[email protected]

Applications, which do not meet the specified minimum requirements or those that will be received after the closing date will not be considered.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds including persons living with disabilities, to apply to become a part of our organization

UNICEF is a smoke free environment

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