Administrative Coordinator

Job Description

Position Title: Administrative Coordinator

Location: Palestine

Reports to: Project Manager

Project Duration: 7 months, with the possibility of renewal

Start Date: ASAP

General: Lapis Group has recently won an award from Education Above All to design and launch Youm Jadeed, an education focused project for Palestine. Lapis Group is a recognized leader in media, communication, and education, with decades of experience in producing high-quality educational content and strategic communications. We are committed to fostering social impact through innovative and engaging educational solutions.

About the Project: Youm Jadeed (New Day) is an educational and psychosocial support initiative designed for Palestinian children aged 7-11. This project, funded by Education Above All, leverages radio, social media and other digital platforms to mitigate harm associated with the educational gap caused by ongoing conflict and provide psychosocial support and resources for children and caretakers. Over the coming 7 months the program aims to develop and broadcast 90 packages of educational content that include a radio program and supplementary audio-visual material for broadcast over FM and online streaming. This will be complemented by a robust multi-platform dissemination and community engagement strategy.

Position Overview: The Administrative Coordinator will provide essential support to the Youm Jadeed project team. She/He will be responsible for managing logistics, coordinating meetings, handling documentation and reporting, and ensuring smooth administrative operations. The Administrative Coordinator will play a key role in facilitating effective communication and coordination within the team and with external stakeholders.

Key Responsibilities:

Administrative Support:

• Manage day-to-day administrative tasks, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.
• Handle project documentation, knowledge management/filing, prepare and distribute meeting agendas, minutes, and other relevant materials.

• Coordinate logistics for project activities, including workshops, training sessions, and community events.

• Assist in drafting and editing correspondence, reports, and other project-related documents.
• Track and maintain accurate records and filing on the dedicated Sharepoint of all project programmatic, financial and administrative documents.

Financial and HR Support:

• Assist with financial tasks, including processing invoices, tracking expenses, and preparing financial reports as needed.
• Support HR-related activities, such as coordinating recruitment processes and maintaining personnel records as needed.

Jobs.ps, Ltd. All Rights Reserved.

• Bachelor’s degree in business administration, management, or a related field.
• Proven experience in administrative coordination or a similar role, preferably in an educational or humanitarian context.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office 365 Suite and other relevant software.
• Fluency in English and Arabic is required.

Interested candidates should send their CV and a cover letter detailing their qualifications and experience relevant to the position to [email protected]  with “YJ Admin Coordinator” in the subject line. Applications will be reviewed on a rolling basis.