Administrative Financil assistant

Position: Administrative Financial assistant
Location: Ramallah
Responsible to: Administrative officer
Closing date: 13 August 2014

THE ORGANIZATION

Handicap International is an international organization. Non-governmental, non-religious, non-political and non-profit making, it works alongside people with disabilities, whatever the context, offering them assistance and supporting them in their efforts to become self-reliant. Since its creation, the organization has set up programmes in approximately 60 countries and intervened in many emergency situations

THE JOB

Under the supervision of the Administrative Officer, the administrative assistant, based Ramallah will ensure that the day-to-day administrative, human resources and cash flow management procedures in Ramallah are implemented and followed.

S/he will ensure the smooth running of the office in coordination with the different services of the HI Ramallah office.

S/he Main tasks will include:

- Administrative management of the office & other premises in Ramllah (relationship with landlords, insurance follow-up, supervision of cleaners and management of cleaners planning etc.).
- In charge of daily cash flow management (Management of cashboxes & bank accounts, monthly treasury needs forecast preparation and operation of transfers).
- Ensure the proper daily follow up of accountancy: Payments operation, record in and maintain journals, accountancy preparation & proper filling, and the transmission of originals on monthly basis to the head office.
- Ensure that all contractual documents existing are followed up on and consequently archived (Commercial, lease/rental, consultancies, HR, logisticsetc) and circulated to the head office.
- Follow-up of Human Resources file for national staff (prepare work contracts for national staff, keep updating their files, leave & sickness monitoring, and HR database regular update)
- Support the administrative officer in the administrative and financial daily management of the office : contracts drafting, staff management, translation.
- HI partners financial follow up: File all partnership agreements, update the partnets database on regular basis, preparation of partners financial reports according to the PAs, operate transfers to the partners.

THE SUCCESSFUL CANDIDATE

- Must have a bachelor degree in business administration or other related social sciences.
- At least 3 years experience in similar positions with international NGOs preferable.
- Must have a strong practical knowledge of MS office (Word, Excel, outlooketc).
- Must have strong organizational skills, posses diplomatic, strong communication and interpersonal skills.
- Should be aware to the needs of vulnerable groups.
- Excellent knowledge in English language (written and spoken)
- Must have a valid driving license ,

Handicap International is an equal opportunity employer and
Particularly welcomes applications from persons with disabilities

Interested candidates may please send their resume with cover letter before the 13th of August 2014 to:
[email protected]
also the candidate should but the job title as subject for the e-mail to assure that it will reach the responsible department in HI

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