Administrative Officer

Job title:-Administrative Officer
Location:-Jerusalem / Jericho
Schedule:-Part time (30 h per week)

RESPONSABILITIES:

-Responsible for assisting the Country Coordinator in the administration, accountancy and Human Resources of all MDM projects.

DUTIES:

Accountancy
-Management of the daily accounts according to the MdM guidelines.
-Control and ensure the correct documentation needed to present the accounts.
-Inform the Country Coordinator about any change on the regular expenses according with the usual expenses and the common sense.
-To compile all the documentation for the monthly accountancy closing and to advice of any incident in the correct documentation.
-Give support and advice about the VAT exemption, ensures that the control process in place is working (filling system, collection of extra-account information…).
-To follow up the particular budget of the donors by concepts and assign the expenses according to this projection.

Petty Cash and Banks
-Management of weekly and monthly closure of petty cash by donors
-Management of cash payments for purchases.
-Management of cash documentation: receipts, invoices and all the documents involved in the justification of the expenditure.
-Fulfill the advances of cash for any activities in the field
-Follow up the procedures of advancing cash
-To withdraw the amount of money from the Bank according to the instructions of the CC.
-To request and collect the Bank Statement in a monthly basis
-To fulfill the Cash and Bank Sheet of the SAPP Accountancy model provided by MdM
-To guarantee the equivalence between the Balance of the Bank and Cash Sheet and the real balance of the Bank Accounts and Petty Cash
-To prepare the Bank Conciliation Sheet
-Management of the petty cash box

Administration/Human Resources
-To administrate all aspects related to national staff management and policies (redaction of contracts, application of the Rules and Regulations etc..)
-To make a follow-up of the application of MDM Staff Regulations, with the supervision of the Country Coordinator.
-Prepare schedule of holiday leaves, make a follow up and approve the holidays requested and taken by the workers with the authorization of the CC.
-Inform all MDM personnel about general policies.
-Inform the Country Coordinator about important administrative situations.
-Prepare monthly schedule of guards and make a follow up of it.
-Control of overtime and its compensation. The overtime must be authorized by the CC or PC.

Security

-To follow the MDM Security guidelines
-To contribute to general management
-To inform to the General Coordinator about any information related with security


Miscellaneous

-Translations of documents
-To maintain high level of confidentiality of all documents and issues.
-To perform additional administrative tasks on request.
-To perform all duties to the best of her/his abilities, according to de labor contract, her/his job description and the staff regulations.

REQUIREMENTS:

-Good knowledge of windows environment. Microsoft office user.
-Diploma or equivalent in administration and/or management and/or accountability.
-Arabic and English (verbal and written), Spanish (this qualification will be considered as an asset)
-Good ability of communication.
-High responsibility.
-Multidisciplinary activities concentration.
-Willingness to travel to Gaza
-Hard working and well organize.
-Cooperative and dynamic.
-Problem solving ability.
-Willing to learn and improve.
-Flexibility with the timetable.
-Specific training or proved experience in accountancy and administration.
-Interest in the health sector.



Applicants should send their CV and cover letter before 07/04/12, using reference: ADMIN-MDM, by E-mail: