Administrative/Program Assistant

Please Note: These positions are under a recently awarded program and will start as soon as possible. 

Location: Ramallah 

Application Deadline: We are reviewing all applications on a rolling basis until a final candidate is selected. Please apply by Feb 6, 2024, for consideration. However, we encourage candidates to apply immediately if interested.

Overview:

National Democratic Institute - NDI is a non-profit, non-partisan, non-governmental organization that works in partnership around the world to strengthen and safeguard democratic institutions, processes, norms and values to secure a better quality of life for all. NDI envisions a world where democracy and freedom prevail, with dignity for all.

NDI has been present in the Palestinian Territories since 1994, working with Palestinian political parties, civil society organizations, activists, universities, and youth on a variety of issues including advocacy campaigns, message development, political outreach, and the inclusion of women and youth in the political process and decision-making.

NDI West Bank & Gaza is seeking a full-time Administrative/Program Assistant to work closely with the Administrative Officer and Financial Officer under the supervision of the Financial Manager to provide assistance to the program. The position will be based in Ramallah.

Responsibilities:

• Assist with drafting narrative and financial reports
• Assist with organizing program activities and monitoring/reconciling assigned program budgets/expenditures
• Organize travel arrangements, visas and other logistics for incoming experts and consultants
• Organize logistics for trainings and workshops (event space, catering, travel arrangements, etc)
• Follow up on the procurement policies and procedures, and obtain bids for services as needed
• Filing documents and helping organize the electronic and physical filing system
• Coordinate activities with other program staff
• Arrange for hotel booking, flights reservation, and visas and support filing of expense reconciliations
• Update and monitor the office inventory list
• Perform other duties as assigned by team

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Qualifications/Person Specification:

• Bachelor's degree in public administration, business administration, or similar field
• 3-5 years office experience, prior experience working for international organizations
• Office administration experience
• Experience providing logistics and administrative support for a program
• Willingness to learn and open to new ideas
• Proficiency with Google Suite and Microsoft Office (Word, Excel)
• Fluency in Arabic and English (an understanding of Hebrew a plus)
• Ability to freely travel within the West Bank

Thanks for your interest in working with NDI. Interested candidates should send CVs and cover letters to

[email protected]

no later than February 6th, 2024.

NDI will contact only those candidates who have been selected to move forward with the hiring process. NDI will not respond to queries on a candidate’s status nor consider applicants not submitting documents to the above address.

NDI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, national origin, or disability.