Administrative/Student Affairs Assistant

Administrative/Student Affairs Assistant

GFA Consulting Group has a sound track record of providing effective solutions to the challenges in the global consulting market. Based in Hamburg, the company has implemented complex studies and projects in over 130 countries since 1982.Leading development agencies, ministries and public clients have entrusted GFA with helping them to manage projects financed through bilateral and multilateral funds. Working in cooperation with stakeholders in government, the private sector, NGOs and citizens’ groups, GFA balances innovation and reliability to meet local needs.

GFA has been commissioned by the German Government through Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) to implement the project: “More Job Opportunities for Palestinian Youth through Dual Study Programmes at the Al Quds University”, which aims to support the Programme Team at the Al Quds University in East Jerusalem, we are looking for a qualified candidate to fulfil an “Administrative/Student Affairs Assistant” full time vacancy.

Job Summary:
The Administrative/Student Affairs Assistance is responsible for providing the administrative support to the team leader and the national expert regarding the daily tasks that will be assigned.

Main Responsibilities:
-Receive and distribute faxes, mails, and other correspondences;
-Manage daily schedule and liaises to coordinate visits and meetings;
-Organize internal and external events;
-Assist in preparing meetings, workshops and activities;
-Preparing letters, documents, and archiving;
-Organizing meetings and appointments with ministries, Government agencies, associations and chambers as well as with the private sector;
-Manage daily office work;
-Completing the monthly financial reports to the GFA headquarters in Hamburg;
-Advising potential students about the dual study programmes in the office and by phone;
-Assist potential students in the application process;
-Assist the students in daily issues, i.e. accommodation, transport and others;
-Establish and maintain good relations to potential and enrolled students;
-Perform tasks which demand the mastery of a specific subject area, acting on own initiative and responsibility, anticipating possible difficulties, and developing solutions;
-Maintain communications and good relations with colleagues and the project team;
-Translating documents as requested;
-Preparing minutes of meetings;
-Manage the project related social media;
-Assist in any other related task;

Required qualifications:
-University degree BA in English, Public Administration, or any related field;
-Minimum of one year of relevant experience;
-Work experience in the (higher) education sector would be an asset;
-Strongly service-focussed, friendly personality well organized and highly motivated;
-Fluent in English (oral and written), German is definite as a plus;
-Excellent computer skills, MS Office (Word, Excel, Publisher…etc);
-Excellent communication skills;
-Willingness to improve skills and knowledge;
-Ability to work under stressful conditions, self-initiator, flexible and able to work with people of different backgrounds, service oriented, friendly personality.
Assignment: Starting as soon as possible, no later than (1st of April 2015). 12 months contract with possible extension.

GFA is an equal opportunity employer and offers an attractive and challenging working environment with opportunities for skill enhancement.

Duty Station: Alquds University, Abu Dees
Working Language: English, Arabic, or German is an asset
Type of Position: Full time (40 Hours per week)
Deadline of the application: Wednesday March 04th 2015

Applications:
Please Send Your CV and a Cover Letter to: [email protected]


Please make sure to mention the position name in the subject, no later than March 04th 2015. You may be asked to sit for a written test. Please note that only short-listed can

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