Administrator and Finance Coordinator

BACKGROUND:

Alianza por la Solidaridad (Alianza) is a Spanish NGO existing since more than 30 years and present in the Middle East since 1993. Since 2009 it has developed a process of sectorial and geographical targeting for its interventions, which meant the prioritization of women’s rights and gender equality. Alianza por la Solidaridad (Alianza) in the Middle East works within three main lines of action:

• Prevention and response for Gender Based Violence, individual and community approach.
• Women´s economic empowerment.
• Women´s participation and active citizenship.

Alianza maintains stable local partners with whom it works in a sustained manner and deepening not the relations and regular contacts through the office in the field, but a fluid communication and analysis of the changes caused by the protracted conflict-related crisis and humanitarian situation in Palestine. Engaging men is a key piece to achieve meaningful results in gender equality, therefore, since 2017 there is a progressive work on implementing a new masculinities approach with community members and with CBOs, partners and other key actors. Alianza works closely with its partners and supports their work in a manner that represent Alianza and the partners values. Alianza has extensive experience and expertise on women´s rights and there is a high degree of knowledge about the environment and only relation with the population, civil society organizations, other humanitarian actors and local public entities.

Alianza por la Solidaridad is member of Action Aid since June 2018. Action Aid and Alianza share the idea that when people become aware that their future is in their hands and when they organize to challenge power structures and contribute to the betterment and changing of institutions, changes can succeed. These changes should take place on a global scale to generate maximum impact, and they should be rooted in the political values of solidarity and internationalism. In addition, for Action Aid and Alianza, social justice, gender equality, and climate justice succeed through individual and collective actions that actively change inequitable and unjust power relationships, either hidden, visible, or invisible, from the home to local, national, and international spaces. The empowerment of people that live in poverty and marginalization, and of women and youth is a crucial part of creating these changes. Collective efforts and fights are stronger when they are bound together through solidarity, campaigns, and common causes between communities, organizations, social movements and other allies to influence local and global institutions and public policy.

Our Commitment to Safeguarding and non-discrimination principles:

Alianza is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation and abuse, any kind of discrimination, lack of integrity and financial misconduct. We are also committed to preventing and responding to any form of sexual harassment, exploitation and child abuse and abuse of adults at-risk, as well as any discrimination practice, whether carried out by staff/representatives or resulting from our work. Alianza expects all staff and volunteers to share this commitment through our Code of Conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

JOB DESCRIPTION

The Administrator and Finance Manager of the Country Office will be responsible for ensuring the proper financial and administrative management and accountability of Alianza in Palestine in the financial field. Additionally, she/he will act as Country Coordination Deputy, when necessary, as well as during periods of absence from the Country Coordination.

MAIN TASKS AND RESPONSIBILITIES:

The Administrator and Financial Coordinator will be responsible for:

• Ensure (implementation and direct supervision) of an adequate financial Control, Planning and Monitoring system for Alianza’s interventions in Palestine.
• Ensure the implementation of the financial monitoring system for actions to identify and establish mitigation mechanisms for possible deviations from the financial justification standards of the public and private donors of Alianza in Palestine.
• Supervise the financial planning and reporting to funders.
• Prepare periodically financial reports, be it quarterly and yearly and as needed
• Ex-ante analysis for the prevention of deviations and/or incidences of the different interventions in execution.
• Provide the headquarters and other members of the Palestine team with financial information on the interventions in a quick and concise manner.
• Regular communication with and direct reporting to the HQ finance team upon request.
• Make requests for transfers and payment orders at international and local level.
• To provide support to the requirements for the correction of the financial justification of projects and programs that have been finalized.
• Budgeting at the formulation stage according to the indications of the country technical team and the donor's regulations.
• Management, training and supervision of Alianza in Palestine's administrative team in terms of accounting, project control and monitoring.
• Validate Collaboration Agreements with local partners at the financial level.
• Validate ToR and contracts to suppliers and human resources.
• Training, support and specialized reinforcement for Alianza’s partner organizations in Palestine.
• Ensure (implementation and direct supervision) of an adequate administrative and accounting management system for the Alianza’s office in Palestine:
  • Office administration, planning, management, monitoring and accounting.
  • Prepare annual and multi-annual budget projections for the structure of the Alianza por la Solidaridad office in Palestine.
  • Provide the Country Coordinator and Headquarters with timely, concise and transparent information on the implementation of the office's budget.
  • Submission of documentation (VAT exemption, income tax, technical and financial reports) to national authorities.
  • Oversee payroll and other payments associated with operational expenses to Alianza staff in Palestine.
  • Supervise the management of the organization’s inventory in Palestine.
  • Supervise procurement processes and procurement of supplies, ensuring the correct application of the procurement manual in the country.
  • prepare and/or supervise bank reconciliations
  • Supervise the management of office petty cash.
  • Management, training and supervision of Alianza’s administrative/financial team in Palestine.
• Lead internal and external audit processes and reports of interventions and of the Palestine office (country audits)
• Ensure compliance with current taxation in the country and in the hiring of labour personnel and technical services.
• Supervise the administrative and financial staff of the Palestine office under the leadership of the Country Coordinator.
• Comply with the Alianza's Security Plan in Palestine.
• Comply with and respect the Code of Conduct, safeguarding policies and all Alianza por la Solidaridad institutional policies (PSEA -anti-fraud, child protection, etc.)
• Promote an open, participatory and team-based organizational at all levels.

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Required Qualifications

- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field

- Minimum 3 years of experience in a similar position

- Excellent organizational and communication skills

WORKPLACE AND WORKING HOURS

• She/he will be based in Alianza’s office in East Jerusalem.
• She/he will be required to travel as much as necessary within Palestine for the proper performance of her duties.
• Working hours shall be Monday through Friday, between 9:00 a.m. and 5:00 p.m., with two hours of flexibility (with prior authorization). In any case, the working day shall not be less or more than 8 hours.

SALARY AND BENEFITS:

The salary for the Finance and Administrator Coordinator position will be determined according to the organization's salary scale. This scale considers factors such as qualifications, experience, and the specific requirements of the position.

To apply for this position, kindly submit one page letter of motivation and your resume to the following email: [email protected], mentioning the position’s name - Administrator and Financial Coordinator in the subject of the e-mail. 

The closing date for receiving the CV’s for the above mentioned post will be on 24th October 2024 at 16:00