Finance & Admin Officer

The Finance & Administration Officer will receive general guidance and day-to-day supervision from the Country Director. In general, the Finance & Administration Officer will be responsible for managing accounting and finance, human resources, facilities, and IT systems; supporting the Country Director on day-to-day management issues to achieve financial targets and ensure continued growth of all programs; and handling responsibilities as a member of the management team. 

RESPONSIBILITIES:

Accounting/Finance Duties

• Responsible for all field office accounting including monthly closing process, accounts payable, accounts receivable, payroll, and monthly reconciliation activities. All to be completed in a timely manner and in accordance with HQ standardized processes.
• Support development of AMIDEAST’s field office annual operating budget, rolling forecasts, and related internal management an operational reporting.
• Prepare financial reports as required for program sponsors in coordination with HQ accounting and HQ contracts and grants departments.
• Supervise Accountant and department/project staff in preparation of vouchers
• Receive daily income from West Bank offices and projects and perform reconciliation of receipts
• Ensure regular, timely bank deposits of fee-for-service revenues
• Request bank transfers as needed from HQ
• Maintain finance/accounting filing system
• Monthly book inventory count and adjustments
• Report of CBT reimbursable expenses to HQ
• Liaise with Israeli/Palestinian VAT, “Arnona”, and other tax authorities
• AMEX monthly reconciliation
• Serve as primary point of contact for internal and external audits
• Other related duties as assigned

Administrative Duties (including facilities, logistics, human resources and security)

• Supervise work of IT specialist for all equipment and IT issues in compliance with and in coordination with HQ and Regional ITOS department
• Supervise office maintenance, including cleaning and security service providers/contractors
• Serve as primary point of contact with all vendors related to office facilities and equipment
• Work with Israeli/Palestinian customs authorities and shipping companies in clearing shipments
• Procure office equipment and furniture following Amideast and U.S. Government policies
• Maintain West Bank offices’ equipment and furniture
• Oversee and monitor purchase office supplies for West Bank projects and offices
• Serve as liaison with Employee Life and Health Insurance companies; assist employees as needed with forms and records
• Serve as West Bank/Gaza security focal point for Amideast, liaising with , DCOs, Erez, Israeli Ministry of Defense, the U.S. Consulate and Embassy, AIDA, and other agencies and coordination mechanisms
• Coordinate the request and issuance of Israeli permits and visas for staff and program participants
• Translate documents and complete forms from Hebrew into English and vice versa
• Support new business development
• Manage human resource functions
• Manage office facilities and renewal of leases
• Develop customer confidence and enhances the image of Amideast
• Other related duties as assigned

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Required

• Bachelor’s degree in a relevant financial discipline
• A minimum of 5-10 years of experience in an accounting/finance environment, including managing and supervising other employees
• Written and spoken proficiency in English - minimum TOEIC score of 850
• Experience with conducting or participating in financial audits
• Excel skills required
• Good analytical skills
• Team player with good communication and leadership skills.

Preferred

• Master’s degree
• Working knowledge of the Hebrew language
• CPA or CPA candidate
• Working knowledge of financial management of non-profit organizations, including FASB and United States GAAP rules.
• Understanding of OMB Circulars A-110 and A-122

Please upload CV, coverletter, and list of references to Amideast Career page: https://jobs.amideast.org/public/jobs/2022-088P3321.htm