Area HR Officer / Area HR Assistant

Position:                              HR Officer (Recruitment Officer) , HR Assistant                         

Contract duration:              8 months renewable

Location:                             Gaza - Deir Albalah

Starting Date                      ASAP

I-Background on ACTED

ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and ensures that only those who share and demonstrate our values are recruited. All candidates will be subject to satisfactory references and screening checks in line with legal requirements. Any candidate offered a job will sign ACTED’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behaviour outlined in those documents.”

II-Country Profile

In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks two positions of HR Officer and HR Assistant for its aniticpated coming humanitarian operations in Gaza.

III-Position Profile

HR Officer:

I.       Human Resources Management

• Control & checking attendance sheet of staff
• Management/Follow up of staff leaves, provide necessary forms for staff, while needed;
• Follow up of ACTED HR standards templates in line with ACTED HR Manual/internal regulations

II.     Recruitment:

• Ensure that ToRs are prepared by line manager prior to release the vacancy announcement;
• Support the  Senior Admin/HR Officer in arranging for interviews and contacting the selected candidates
• Prepare a comprehensive/clear short list for successful candidates to attend for Interview(s) following the coordination with the HR Manager in the capital office;
• Ensure to collect all necessary documents of applicants as indicated in ACTED HR Manual;
• Ensure to check successful candidate “Reference Check” prior to offer the position;
• Draft employment contract for staff and send it to the HR manager in capital office.
• Ensure to check successful candidate “Reference Check” prior to offer the position;
• Draft employment contract for staff and send it to the HR manager in capital office.
• Follow up with the HR assistant to collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)
• Assist in coordinate orientation sessions for new hires while coordinating with other departments.

HR Assistant

1. Attendnace Management

• Follow up of staff leaves, provide necessary forms for staff, while needed;
• Prepare the attendance sheets on monthly basis and make sure all are signed from different levels.

2. Recruitment:

• Support the Admin/HR Officer in arranging for interviews and contacting the selected candidates
• Ensure to collect all necessary documents of applicants as indicated in ACTED HR Manual;
• Collect all information required for contract. (ID card, photos, identification information, “recruitment package” etc.)

    3. Filing:

      General Filing:

• Create Standard ACTED Admin/HR filing system (include official correspondences, premises contracts, governmental tax follow up, recruitment process documents etc);

4. Personal Folders:

• Create thorough personal folders system for Area national staff;
• Ensure that the personal folder database have been updated on regular basis;

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IV-Qualifications:

• Bachelor's degree in human resources, business administration , or any other related field.
• Minimum 4 years’ experience in relevant field for HR Officer and minimum of one year of experience for the HR Assistant
• Proven experience working with NGOs, INGOs, possibly in similar roles.
• Familiar with the Palestinian Labour Law.
• Familiar with recruitment processes and strategies.
• Ability to handle multiple assignments & meet deadlines.
• Strong problem-solving and decision-making skills.
• Mature professional attitude, excellent communication, creative and flexible with ability to work in a team.
• Computer skills, especially on Microsoft (word , excel , etc.)
• Excellent in written & spoken English/ Arabic.

IV-Submission of applications:

Interested candidates are invited to apply by clicking on the below link later than August 10th, 2024 to: 

Area HR Officer / Area HR Assistant

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. 

Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.