Assistant Finance Officer

Postion Title:Assistant Finance Officer
Postion Type:Regular Employment -full Time
Location:Gaza Office
Duration:One Year with possibility of extension.
Department:Finance

PROGRAM/DEPARTMENT SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions in Gaza, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
   
GENERAL POSITION SUMMARY:
Working in the Finance Department under the direction of the Senior Finance Officer and Finance Manager, the Assistant Finance Officer will assist in the processing and recording of payment transactions in timely and accurate manner. 

ESSENTIAL JOB FUNCTIONS:
1-Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented.
2-Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
3-Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
4-Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented
5-Record payment vouchers daily in the bank sub journal.
6-Review and check the received vouchers and contact with the client to handle Cheque.  
7-Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance
8-Review Cash-for-Work (CFW) time logs for accuracy and completeness and verify amounts to be paid.
9-Ensure that each CFW payment is properly signed for and that the original CFW documentation is accurately completed and returned to the Finance Department.
10-Coordinate closely with the CFW Program Manager to ensure accurate CFW time logs and identification of laborers.
11-Provide back-up support to the Finance Officer in cashiering and vouchering when necessary.
12-Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
13-Maintain and update contract Files.
14-Maintain records for all accountable such as sub journals receipts books and Cheque books.
15-Other duties as assigned.

SUPERVISORY RESPONSIBILITY: None

ACCOUNTABILITY
REPORTS DIRECTLY TO: Finance Officer
WORKS DIRECTLY WITH: All MC Program Employees, HR, Admin team, Finance Team.

1-Finance Officer.
2-Senior Finance Officer.
3-Finance Manager.
4-Job Description.


KNOWLEDGE AND EXPERIENCE:
-Two or more years of bookkeeping, banking or cashiering experience  
-A degree in accounting or a relevant business field is desirable. 
-Strong computer skills in MS Office programs, particularly Excel 
-Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
-Excellent oral and written English skills

SUCCESS FACTORS:
A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.
 

Interested candidates are encouraged to submit a one page cover letter and their CV by e-mail to”

  no later than Monday, March 14, 2011.

Only short-listed candidates will be contacted.
Please indicate in the email subject; Assistant Finance Officer.
No application will be accepted if the email subject is not mentioned in the email subject line.
Please apply separate application for each position you are interested in.