Audit Manager

Duty Station: Ramallah 

Starting Date: Oct-2024

End Date: Dec-2024 (with the possibility of renewal)

Première Urgence Internationale is a French non-profit, non-political, non-religious non-governmental international organization (NGO); which has been operational in the Occupied Palestinian Territory since 2002. 

PUI is operating in the West Bank, including East Jerusalem and Gaza Strip. The organization is working in different fields such as shelter, Food security and livelihoods, Agriculture, Heritage, Economic recovery and Cultural Heritage.

PUI’s humanitarian and development aid strategy focuses on providing support to populations affected by the coercive environment and subsequent violations of international humanitarian/human rights law in both the West Bank (WB) and the Gaza Strip (GS). It combines several sectors of intervention to prevent the loss of livelihoods and displacement of populations as a consequence of protection threats, addresses the lack of services (Health, Education, WASH), and the lack of access to agricultural lands or job opportunities.

Overall Objective

The Audit Manager contributes to provide insurance to the organization on the degree of control of its operations.

He/She initiates, coordinates and follows-up on risk reducing measures linked to the non-compliance with PUI’s internal procedures, donor guidelines and the local legislation.

As such, he/she is responsible for creating an environment of continuous learning and improvement by providing recommendations based on assessments and evaluations of PUI’s documentation and internal processes,

Thus, he/she works closely with the coordinators of the different departments, both for the identification of shortcomings and for the corrective measures to be put in place. He/She monitors the quality and timely implementation of those recommendations.

He/she is also responsible for coordinating the preparation and follow-up of external audits in agreement with the supporting  departments.

Tasks and Responsibilities

• Internal audit : He/she carries out regular, random or targeted checks to ensure compliance with the PUI procedures. He/she organizes and coordinates the implementation of measures if necessary to ensure that the organization’s goals and objectives are met.
• External audit : He/she coordinates the preparation and conduct of external audits in coordination with the departments concerned of the mission and at HQ.
• Recommendation Follow-up: He/she ensures the implementation of internal and external recommendations
• Risk management : He/she participates in the analysis of situations impacting the Association as a whole, participates and follow-up in risk monitoring and suggests mitigation measures at mission level.
• Training : He/She participates in the consolidation of audit information and dissemination to the Head of Mission and HQ. He/She provides training to national and expatriate staff, as required, in line with lessons learned from audits and PUI audit procedures.
• Team management and capacity building : Participate in recruiting audit personnel, defining the strategy of the department and train the newly audit recruited staff.
• Archiving : He/She participates in the monitoring of archiving procedures in coordination with the departments.

Specific objectives and linked activities

1. Carry out internal audits in accordance with the internal audit plan and standard procedures

• Prepares and implement an audit plan that identifies risks and priorities, in collaboration with all departments ;
• Carries out audits of documentation, internal and donor procedures and processes, at mission level ;
• Coordinates the internal audit according to the internal audit system at HQ ;
• In general, ensures that the principles of accountability and transparency are at the heart of the mission's spirit and practices.
• Formulates internal recommendations and communicates it with the concerned departments

2. Coordinate and act as focal point for external audits

• Prepares and monitor an external audit plan; negotiate audit dates with auditors and donors ;
• Is the focal point for auditors (the link between the mission and auditors) before, during and after the audit ;
• Prepares the external audits: present the Mission to auditors, shares the requests for documentation to the coordinators, centralizes the feedback and presents consolidated responses to the auditors, along with the support of coordinators ;
• Discusses issues and recommendations with auditors. He/She is involved in drafting the responses to the Management Letters (ML) of audits in coordination with other departments. Consults with HQ on best approaches to respond to ML ;
• Drafts and submits to the HoM and HQ audit department a synthesis including the overall audit achievement as well as alerts and risks ;
• Capitalizes on the challenges and lessons learned after each external audit.

3. Ensure the implementation of internal and external recommendations

• Prepares a follow-up of recommendations using the standard tool and share with the relevant coordinator ;
• Establishes and regularly update a follow-up of internal and external recommendations ;
• Shares recommendations with relevant departments and discuss/establish an action plan for implementation with them ;
• Monitors the implementation of external and internal audit recommendations ;
• Reports on progress to the HQ audit department and the HoM ;
• As part of a formal and regular process, ensures that HQ recommendations are implemented, and report to the HoM and HQ Audit Officer

4. Risk Management

• Identifies and alert to areas of risk identified during internal or external audits;
• Coordinates with the departments and HoM to update the risk table by departments and provide corrective and preventive actions to mitigate potential risks.
• Proposes solutions and provide advice to mitigate the impact of identified risks.

5. Contribute to the establishment of a culture of learning and quality

• Verifies the knowledge and understanding of internal and donor audit procedures and processes and recommend trainings if necessary ;
• Carries out trainings / information sessions for the mission on audit, risks and related subjects as required / requested ;
• Participates in the establishment and / or improvement of internal procedures and tools ;
• Briefs all coordinators on the audit.

6. Team management and capacity building

• In collaboration with the HR department, participates in the recruitment process(es) of staff under his/her line management;
• Briefs newly recruited personnel under his/her management on their roles and responsibilities;
• Ensures the adherence of his/her subordinates to all PUI’s policies, rules and regulations;
• Ensures the respect and implementation of HR procedures in accordance with PUI’s Policies and Guidelines in collaboration with the Human Resources department;
• Monitors and provide objective feedback related to the performance of the staff under his/her supervision to promote professional development;
• Provides technical support and guidance to the staff under his/her line management;
• Ensures good communication, coordination and information level of each member of the mission team during regular coordination meetings
• Solves team conflicts and ensure team building and discipline.

7. Documentation / Archiving coordination

• Ensures that project and support documentation (of all projects) is complete and correctly archived following internal procedures and ensure that departments are informed of all documents to be archived.

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Required Knowledge and Skills

TRAINING: 

Required: 

• Master degree in Audit management

Desirable:

• Master degree in Finance / Accounting

 PROFESSIONAL EXPERIENCE: (Humanitarian, International)

Required: 

• Minimum 3 years experience in a similar position
• Experience(s) in NGO

Desirable:

• work Experience(s) with PUI appreciated

KNOWLEDGE AND SKILLS

Required: 

• Audit process
• Analytical skills
• Knowledge(s) of donor’s procedures (ECHO, BHA, EuropeAid, UN agencies, …)

Desirable:

• Knowledge of PUI procedures

LANGUAGES

• English
• Arabic

Required: 

• Fluent in English (speaking, reading and writing)
• Fluent in local language (speaking, reading and writting)

SOFTWARE (Pack Office, Other (to be specified)

Required: 

• Knowledge of the MS office software including Word, Outlook
• Excellent in Excel

Desirable:

• Knowledge of SAGA

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Ability to work independently, take the initiative and take responsibility in a proactive approach
• Self-motivated, flexible and adaptable to the needs of the team and organization
• Strong commitment in humanitarian principles
• Resilience to stress
• Diplomacy and open-mindedness
• Good analytical skills
• Organization and ability to manage priorities and varied workload
• Ability to guarantee effective and timely outputs
• Problem solving and leadership skills
• Ability to work and manage professionally and maturely
• Ability to integrate into the local environment, taking account of its political, economic and historical characteristics

PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).

All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”

If you believe you are the candidate we are looking for, you could apply using the two mandatory steps:
1. Please fill in the form in the link below:

AUDIT MANAGER– APPLICATION FORM

2. In addition, please submit a cover letter and a detailed resume before Monday October 7, 2024 by sending an e-mail to [email protected]. Please indicate the Position Title "Audit Manager" in the E-mail subject line.

Incomplete applications or Unfilled Forms will not be considered. Only short-listed candidates will be contacted.