Awards and Partnership Coordinator

JOB DESCRIPTION

Title Awards and Partnership Coordinator

Location Opt – Gaza

Travel NA

Job Family and Grade Technical Family T3

Pre hire checks

This role is classified as requiring enhanced pre-employment checks  due diligence

Department: Program

Reporting to:  Area Director – Technical to the Award & Partnership Manager

Relationship management

Internally: Program Team (program, technical, MEAL), Support Functions.

Externally with RI’s partner and key stakeholders

 Context

About Relief International

Relief International (RI) partners with communities impacted by conflict, climate change, and disaster to save lives, build greater resilience and promote long-term health and wellbeing.

Currently, RI is active in 15 countries around the world, including some of the most fragile: Afghanistan, Iran, Iraq, Jordan, Lebanon, Myanmar, occupied Palestinian territory (oPt), Pakistan, Philippines, South Sudan, Sudan, Syria, Turkey, and Yemen.

Relief International includes the four corporate members of the RI Alliance: Relief International Inc., Relief International-UK, Relief International-France and Relief International-Europe Under our alliance agreement, we operate with a single, shared management structure.

About our Country Program

Relief International was operational in OPT starting in 2007, and after entering hibernation period in 2017, has recently reactivated its operations at the end of 2023. Relief International is currently building its response to the current and evolving situation in both Gaza and the West Bank through both a direct implementation and partnership approach. Relief International’s programming in OPT follows Relief International’s global strategy with Health as a central focus with components linked to our work in Health through the sectors of WASH, Protection, Education and Livelihoods. The context in OPT is extremely dynamic and requires focus on nexus programming that brings together both humanitarian service delivery combined with systems strengthening and longer-term programming

Job Profile

The Awards and Partnerships Coordinator is a compliance expert and collaborative professional, supporting the effective and compliant management of RI OPT's grants and partnerships under the supervision of Area director and technical Award & Partnership Manager.

Your role will be to assist in all aspects of grant management, from proposal development to closeout, ensuring adherence to donor requirements and internal policies. You will collaborate with program teams and partners, providing support on grant compliance and contributing to the successful implementation of funded projects.

Key responsibilities

Accountability and Complexity

• Supports programmatic and budgetary monitoring, compliance with donors, and internal RI rules and regulations Address unique compliance challenges, adapt to changing donor regulations, and develop innovative solutions to ensure successful grant implementation.
• Coordinate with various departments (Programs, Technical Units, Finance, Operations) to ensure seamless grant management processes and effective communication.
• Drive key Awards Management processes within the country program by working closely with the program/technical teams, Train and mentor staff on donor compliance, Awards management best practices, and partnership Due-diligence and management processes ,
• Develop and implement systems designed by the award & partnership manager to track grant spending, monitor compliance with donor requirements, and produce timely and accurate reports.

Awards Management & Compliance

• Provide expert guidance to program teams, support departments, and partners on donor and RI regulations, fostering a culture of compliance.
• Oversee the timely submission of accurate and well-written donor reports, ensuring adherence to requirements and guidelines.
• Assist the Management Team in fulfilling ad hoc requests from authorities, ensuring alignment with donor requirements and proposals.
• Support the CO Awards lead in driving RI’s standard Awards Management process in country such as grant opening meetings, award review and close-out meetings to establish a shared understanding of project goals and contractual obligations. Facilitate the closeout process, ensuring all requirements are met and documentation is complete.
• Participate in monthly BvA meetings to review progress, address challenges, and identify potential modifications.
• Draft the preparation of modification requests for donors, ensuring compliance with guidelines and procedures.
• Maintain proactive communication with donors on strategic grants, sharing updates and addressing implementation or contractual issues.
• Liaise with Regional Team: Coordinate with the Middle East regional team on all grant management matters, including submissions, agreements, and waivers.
• Assist in preparing monthly management reports, portfolio reviews, and facilitate project implementation and lessons learned events.
• Provide oversight, training, and guidance on RI's partnership framework, due diligence, and sub-awarding practices.
• Support in facilitating donors different spot-check and verification missions, review management response and advise on donor special languages and precautions to mitigate potential risks .

Partnership Management

• Ensure partners are trained and follow RI’s policies and procedures for the project duration, upholding RI’s key policies and principles as a humanitarian organization.
• Ensure that RI Due-Diligence SOP, Tools and best practices are embedded and applied through the partnership cycle.
• Support development of partner organizational capacity assessments (OCA) by a multi-disciplinary team and follow up its implementation.
• Draft New partnership/sub-award agreements using RI’s standard templates and advise country office team on proper contracting modality for the different type of partnership engagements.
• Play a key role in term of being a prime point of contact for Gaza/ WB’s partner operation by addressing ad-hoc inquires, communication and conduct regulat spot-check, capacity building and verification visits

Information Management & Communication

• Collect, compile, and disseminate communication materials on RI OPT for internal and external audiences, including donor reports and RI platforms.

• To distribute and share with all RI staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs. Ensure comprehensive Awards files are maintained up to date and are available for use.

• Assist the CO Awards lead, Area directior and Country Director in managing donor relationships and engaging with other relevant stakeholders.

Behavior and conduct

• Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
• Acts with integrity and holds themselves accountable for being respectful, inclusive and professional.
• Reports any concerns.

Management and leadership

• Ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies.
• Be a model for ethical conduct standards for other team members.
• Embrace diversity, and model inclusive and equitable behaviour.
• Ensure own actions and the actions of the teams’ members they manage do not adversely impact the safety of the RI team and the vulnerable communities we serve.
• Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms.
• Ensure safeguarding is embedded in all the work we do.
• Be responsible for ensuring a culture and systems in place for reporting.
• Report any concerns.

RI Values

Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:

• Integrity
• Adaptability
• Collaboration
• Inclusivity
• Sustainability

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Essential criteria

• Master's level education in a relevant field or bachelor’s degree with commensurate work experience
• Minimum 5 years of progressive experience in grants management and proposal development in international relief or development programs, including field experience.
• Excellent writing skills in English at a native-speaker level and demonstrated ability to write and edit reports and proposals under tight deadlines.
• Strong knowledge of the rules and regulations of major institutional donors such as US Government, EU/ECHO, FCDO, GAC, and UN donors.
• Experience conducting capacity building activities and enthusiasm to share knowledge and information with others.
• Working knowledge of budget development and management.
• Excellent communication skills and ability to work effectively with colleagues in a multi-cultural setting.
• Ability to work in unstable security environment.
• Ability to work independently, set priorities, and manage time efficiently.
• Demonstrated leadership and management skills, including ability to give effective feedback and to guide and mentor direct reports.
• Proficient in Microsoft Office

Please send your CV to [email protected] with Subject "Award & Partnership Coordinator"

Please apply immediately we will be reviewing applicants on a rolling basis, therefore we may withdraw the position from the jobs board before the closing date.

Please make sure your CV is saved as your name.  Only CVs submitted in English will be considered

As a humanitarian organization, Relief International is committed to the safeguarding of all those we come into contact with through our work. We are committed to the core humanitarian principles regarding prevention of sexual exploitation and abuse. Relief International expects all st aff and volunteers to share this commitment and uphold the values and behaviors outlined in the Code of Conduct.