Awards Assistant

Save the Children is the world’s leading independent organization for children, We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. 

Save the Children is seeking qualified candidate to fulfill the following vacancy in its Gaza Office:
    
Position: Awards Assistant
Contract Duration: Open Ended

Main Responsibilities:
-Award Management
-Participate in the Award Kick-Off meetings.  
-Support program staff to comply with Save the Children partnership policies and procedures, and ensure all implementing partners undergoes legal vetting and that the appropriate agreements are completed prior to commencing work with Save the Children.
-Support award close-out, helping Award Field Officer to ensure all tasks are completed as per the close out checklist and that all required close-out documentations are kept on file.
-Partnership management
-Assist in the new sub awards kick off meetings
-Ensure opening files to each partnership agreement and make sure it has all documents related to the agreement, all approved financial and narrative reports, and correspondences related to that agreement
-Work closely with the Award Field officer and ultimately to the Finance Officer.
-Assist in reviewing partners financial reports and make sure to have an approved copy of the original financial reports and narrative reports submitted by partners from the program related officer/budget holder.
-Scanning partnership agreements and all annexes, financial and narrative reports, partners audit reports and all the financial payments.
-Participate in the field visits to partners to check the financial report supporting documents and document the visit by completing the field visit report template
-Ensure that all partners’ expenditures are in compliance with SCI and donor guidelines and those expenses do not exceed budgets.
-Responsible for preparing and updating the partnerships tracker on monthly basis.
-Work closely with partners on award close-out process before the agreement ends and after that to complete the checklist and to make sure everything we need according to the agreement is received and a copy is put in the file.
-Payment Processing
-Assist in reviewing partners’ payment requests and financial reports, make sure they are approved by related budget holders, have a copy of the agreement and approved reports attached to the requests, and prepare bank transfer letters
-Coordinates closely with the  Award Field officer to ensure partners payments are taking place in a timely manner, accurate and in accordance to the partnership financial reporting schedule
-Maintain and ensure compliance with the CO Scheme of Delegation.
-Financial system
-Assist in entering data related to partners to Agresso.
-Reporting
-Participate in the monthly meetings with the Finance team
-Documentation
-Ensure that partners files are complete and have all documents related to partnership agreements from the pre-award assessment to the close-out.

Qualifications and Experience:
-At least 2 years experience within the finance department of a national or international organization including experience with awards management in emergencies.
-Bachelors degree in accounting.
-Experience of computerised accounts packages, Excel, PowerPoint and Word.
-Strong communication and interpersonal skills.

Application Process:
Applications should be submitted to the
 

Apply Now

Option on the website no later than
June 26th , 2015, please make sure to mention the position name and / OR number in the subject.  The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Application package should include the following:
Cover letter with the applicant’s current contact information and position applying for in the subject.
Resume including Professional References (minimum of three, with complete contact information).

Applications not including all of the above information will not be reviewed. Only short listed candidates will be contacted. All applicants will also be subject to Save the Children’s Child Safeguarding Policy and reference checking process.

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