CEO Assistant

General Description

The CEO Assistant is responsible for supporting the CEO in managing his tasks as needed, most notably appointments, writing emails, phone calls and other communication.  

Office Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms in accordance to CEO instructions
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Book travel arrangements
• Submit and reconcile expense reports
• Provide information by answering questions and requests
• Take Meetings minutes if needed.
• Research and creates presentations
• Generate reports upon request
• Handle multiple projects
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to the admin team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements
• Write letters and emails on behalf of other office staff upon request.
• Book conference calls, rooms, taxis, couriers, hotels etc.  

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Interested Candidates from Ramallah and Al-Bireh only are welcome to send their CV’s on:

[email protected]

no later than September 20, 2018