Country Administrator

Country Administrator (CA) West Bank 02-2024

REPORTING LINE

The Country Administrator reports to Head of mission

The person will work in collaboration with the mission logistics manager and programme coordinators.

The Country Administrator will work in close collaboration with the Area Administrative Coordinator.

SCOPE OF POSITION

The Country Administrator is in charge of the punctual financial management & control, accounting and financial reporting to Cesvi HQ, donors and other stakeholders and promotes cost-effectiveness in project activity implementation. Furthermore, the Country Administrator supports the HR aspect of the mission.

KEY RESPONSIBILITIES AND DUTIES to be performed in the assigned countries

Financial Planning and Budgeting:

• Develop and maintain the country annual shared cost (master) budget, ensuring alignment with the strategic goals and objectives.
• Monitor budget performance, follow-up and identify variances, proposing corrective actions as needed.
• Assist in the preparation of financial forecasts and long-term financial plans.

Financial Reporting and Compliance:

• Prepare timely and accurate financial statements, including balance sheets, income statements, and cash flow statements.
• Ensure compliance with relevant accounting standards, laws, and regulations.
• Coordinate and oversee the annual financial audit process.
• Provide financial reports and analysis to the management team.
• Ensure timely and accurate record-keeping and documentation.

Cash and Funds Management:

• Oversee the management of bank accounts and other financial assets.
• Ensure proper internal controls and procedures for handling cash and other financial resources.

Grants and Donor engagement:

• Assist in the preparation of grant proposals and budgets.
• Monitor grant compliance and reporting requirements.
• Coordinate with project managers to ensure proper tracking and reporting of grant expenditures.

Financial Risk Management:

• Identify and assess financial risks facing the organization.
• Develop and implement strategies to mitigate financial risks, such as insurance coverage and internal controls.
• Ensure the organization's assets are properly safeguarded.

Collaboration and Coordination:

• Work closely with project managers and HQ to align financial planning and reporting.
• Provide financial management training and support to mission staff.

  Support the correct HR management

• Support CESVI HR focal point in the Country in applying Cesvi internal HR procedures in the Country and contribute to their update and improvement in collaboration with the programme coordinator and HQ
• Supervise that staff contracts are defined according to local laws
• Review of monthly payroll and salary disbursements
• Ensure staff contract are regularly registered by the competent authorities and that taxes and social insurance are deducted and deposited according to national tax regulation

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Minimum requirements

• Bachelor’s degree in Finance, accounting, administration, business management, or other similar sectors.
• Minimum 5 years of experience in the in Finance, supply chain, administration, preferably in humanitarian and development sector.
• Writing and communication skills in Arabic and English.
• Strong interpersonal skills, specifically negotiation, diplomacy, good humor, and fast learner.
• Excellent computer skills, knowledge of Microsoft Office Suite (Word, Excel), knowledge of and experience on the use of Kobo toolbox for data collection
• Valid local driver's license

The assignment is a full-time post expected to start immediately. Subject to satisfactory performance, the period of employment may be extended.

Please note that it is a project-based post and does not imply continued employment with CESVI after the end of the contract period.

All applications shall include a Cover Letter, CV in English and contact details of 3 reference persons.

Applications not complete and with no clear reference to this specific announcement will not be considered.

The selection process consists of interview and references check.

Send your application (Cover Letter, CV and References) by 1/10/2024 through jobs.ps website

with reference to the position in the subject line, Country Administrator (CA) West Bank 02-2024

Only shortlisted candidates will be contacted.

SAFEGUARDING

CESVI has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. CESVI commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records check or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.