DATA ENTRY OPERATOR

Médecins Sans Frontieres “Doctors Without Borders” is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation

MSF-Belgium is currently seeking to hire DATA ENTRY OPERATOR  

Contract Duration: 3 months , renewable 

Position in the Organization 

Reports to (Hierarchical):

Project Medical Referent (PMR) Deputy

Reports to (Functional):

Nursing Activities Manager / Project Medical Referent (PMR) Deputy

Job Family:

Medical

Main Purpose

Carry out all activities related to entry of medical data into the mission database, according to MSF protocols and maintaining confidentiality, in order to have reliable and up to date information.

Accountabilities

•          Enter medical data (e.g. patient data, dates of visit, content of prescription, viral load, etc.) in mission’s database on a regular basis and according to MSF protocols.

•          Participate in compilation of data both from MSF structures and from collaborating health facilities.

•          Participate in the search for missing data.

•          Update files of existing patients and make any corrections needed.

•          Make regular back-ups of all data processed.

•          Look after all equipment provided and keep recording area clean and tidy, giving special importance to all patient files.

•          Report any issue concerning data management to superior

•          Elaborate statistical reports when required by the medical team.

•          Ensure, promote and maintain confidentiality regarding all information registered.

MSF Section/Context Specific Accountabilities

Data Entry:

• Accurately enter patient information into the registration system following established protocols.
• Ensure timely and error-free data entry for all patients visiting the PHCC and hospital.

Patient Guidance:

• Guide patients to the relevant departments based on their needs and appointments.
• Provide clear and concise directions to patients to enhance their experience.

Registration Sheet Management:

• Maintain an organized and updated registration sheet for all patients.
• Verify and update patient details as required, ensuring the information is correct and complete.

Data Security and Confidentiality:

• Implement strict measures to ensure the security and confidentiality of patient data.
• Adhere to data protection policies and guidelines to prevent unauthorized access.

End-of-Day Reporting:

• Compile and organize all collected data at the end of each day.
• Prepare a summary report to be shared with the line manager, highlighting key metrics and any notable incidents.

Collaboration with the Healthcare Team:

• Coordinate with healthcare professionals to gather additional information when needed.
• Communicate effectively with the team to ensure a seamless patient registration process.

Quality Assurance:

• Conduct regular checks to ensure the accuracy of data entered.
• Identify and rectify any discrepancies in patient information.

Patient Satisfaction:

• Contribute to creating a positive patient experience by providing friendly and helpful assistance during the registration process.

Jobs.ps, Ltd. All Rights Reserved.

Education

Diploma or bachelor’s degree in medical secretary/Administration/Medical record management or related studies.

Experience

Previous experience as an admission officer or secretary is an asset. Having worked in MSF is highly desirable.

Language                       

Good level of reading and speaking English.

Competencies

Multitask Management,

Planning capabilities, organizational skills, Management skills,

Communication skills,

Excellent Computer skills (good knowledge of MS Office especially Excel).

This job description may be amended in line with the activities or evolution of the Mission. Interested candidates should submit their CV and cover letter in English, with reference details to: 

Médecins Sans Frontières, Human Resources Department – Gaza Project

[email protected]

Mentioning as email object: DATA ENTRY OPERATOR

Deadline: 22/02/2024 End of the day