Driver / Logistics Assistant

Position: Driver / Logistics Assistant           
Contract duration:     6 months renewable – 3 months probation period
Location: Ramallah / Jerusalem
Starting Date    As soon as possible

Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED is present in four continents and our teams intervene in 34 countries towards 8 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. In association with several French, European and International partners, ACTED is committed to promoting and developing innovative approaches and initiatives, humanitarian principles, new forms of solidarity and convergences between private and public actors and NGOs from the North and the South covering themes such as aid efficiency and transparency, evaluation, information and coordination of humanitarian emergencies, promotion of local governance and civil society strengthening, sustainable access to income and microfinance, prevention and reduction of catastrophes, the link between development aid, sustainable development and social business, food security, etc.

Position Profile


-    Fleet management processes: overseeing daily and weekly fleet follow up of all ACTED cars, planning and movements, ensuring appropriate follow-up of cars, incl. maintenance and fuel management, ensuring effective and efficient use of ACTED vehicles and their safety when on assignment.

-    Driving: ensuring driving movements of ACTED staff , ensuring compliance with the traffic rules and regulations in addition to ACTED driving guidelines.

-    Office/Guest House Assistance: assist in purchase and deliver the stationary, cleaning materials, Mineral Water and other support purchases and arrange it in the storage. Minor Repairs works at office & Guest House. Ensure the safety and effective use of ACTED assets and properties in ACTED premises. Liaising and dealing with service providers – such as plumbers, electricians.. etc).Moving ACTED assets & properties when needed

-    Mailing: Deliver any official correspondences of the Flat Departments, Collect administrative docs (Inc. permits from DCL Health Insurance Card...etc.).Deliver payments and cheques to the suppliers and the contractors. Dispatch /Collect quotations and price offers.

Responsibilities:

Fleet Management Responsibilities:

Vehicle planning set up and follow-up

-    Set up weekly vehicle planning every Sunday morning based on heads of department’s requests: update planning every day). 
-    Dispatch the cars to the requesters
-    Ensure operational follow-up of movements daily basis
-    Provide alternate solutions, in coordination with Logistics Officer approval;
-    At any time, know where are dispatched all cars and how many people with the car
Responsible of the handover of ACTED  cars after checking the following:
-    The lights and indicators
-    The vehicle appearance
-    The state of each tire
Check every week, on Sunday:
-    The level of oil
-    The level of water
-    Content of the first aid kit
-    State of the spare tire
-    State of the extinguisher
-    Adjust the seat, mirrors and check safety belt
-    The log book and any other related reporting tools are properly filled
-    Report any malfunction to the Logistics Officer immediately by maintenance follow up report.
-    Update daily the log-book for each trip (km start - km stop - hour departure time - hour arrival to destination) gets it signed by Passenger.

Fuelling and maintenance follow-up

-    Conduct  weekly vehicle checking  every Sunday including (filling Car checklists, liaising for cars cleanness once weekly per each car)
-    Ensure proper utilization, maintenance and follow up of the ACTED fleet ;
-    Ensure logistics follow a servicing and maintenance schedule for vehicles

Fleet management procedures

-    Ensure a proper level of preparation before movement on the field, ensure transportation means are adapted and set movement rules which are adapted to the local areas of intervention
-    Controls all equipment and documents are dispatched in all cars are fully (tools kits, first aid kit, phone charger, water…)
-    Accountable for the overall compliance with the fleet management procedures : control regularly that all documentation required is filled in timely and precisely;
-    Control all documentation related to vehicles (Insurance, Log Books, Fuel slips...);
-    Ensure proper visibility – as per ACTED standards – on the vehicles.
-    Accounts for the overall compliance with the delivery and fleet management procedures;

Transport documentation
 
-    Ensure that the all ACTED cars Logbooks are filled correctly (and signed) for the previous day Check that the Logbook and the mileage are matching
-    Consolidate all Significant Incident Reports (SIR) for incident that happens on the road and consult with the logistics Officer  for decision
-    Ensure proper management of the log books (for each car) and other docs mandatory in the cars (Acceptance form, Accident report form, etc)
-    Filling all cars documents in proper car files (Inc. log books, car Checklist, and Insurance. licenses .etc.)


Driving Responsibilities

-    The safety of passengers is the driver main responsibility. Mainly to ask all of them to fasten their seat belt (including back seated passengers), before starting the vehicle
-    Responsible to respect and obey Traffic Rule and Regulations.
-    Report any incident or accident immediately.
-    Responsible for paying fines / tickets – unless if proven out of responsibility
-    After dropping a passenger, ensure a proper check that nothing was forgotten inside the vehicle
-    Ensure ACTED cars are clean and filled for more than half tank of fuel.
-    Ensure proper communication means (always have a mobile with full battery)
-    Pick and drop of ACTED staff/Guest at airports and borders
-    Responsible for the accompaniment of all sensitive ACTED deliveries (freight and mail) from one ACTED base to another.
-    Carry up the stuff when needed

Office/GH Assistance:

-    Assist in purchase and deliver the stationary, cleaning material, Mineral Water and other support purchases and arrange it in the storage.
-    Ensure the delivery of the procured items to the ACTED bases
-    Minor Repairs works at office & Guest Houses
-    Ensure the safety and effective use of ACTED assets and properties in ACTED premises
-    Liaising and dealing with service providers – such as plumbers, electricians... etc)for maintiance in ACTED bases.
-    Moving ACTED assets & properties when needed 

Mailing:

-    Deliver any official correspondences of the Flat Departments
-    Collect administrative docs (Inc. permits from DCL Health Insurance Card...etc.)
-    Deliver payments and cheques to the suppliers and the contractors
-    Dispatch /Collect quotations and price offers

Qualifications:

-    Minimum 3 years driving experience with good references.
-    Arabic mother tongue and good level of spoken English; knowledge of Hebrew is preferred.
-    Available to undertake frequent travel to field locations in the West Bank, including East Jerusalem.
-    Experience with International NGOs is preferred.
-    Knowledge of mechanics is an advantage.
-    Demonstrated ability to meet deadlines under pressure, and to complete work with high quality and attention to detail.
-    Flexibility and capacity to work under pressure.
-    Commitment towards principles and ethics of humanitarian aid, including compliance with ACTED standards and principles.
-    Experience in adhering to security protocols and procedures.

Conditions:

-    Ability to drive in Jerusalem (Jerusalem ID holder).
-    Valid driving license with a good driving record.
-    Over 24 years old.

Submission of applications:

Interested candidates are invited to send their CV, and three references (in English) no later than 23 September, 2017 to: [email protected] ,indicating the position (Driver / Logistics Assistant) in the subject line. Only shortlisted candidates will be contacted for an interview.

ACTED
Att: Human Resources Department

For more information, visit us at http://www.acted.org

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