Executive Coordinator

Position Location: Crownox Company Office in Ramallah

Position Type and Duration: Full-time

Starting Date: April, 10th 2025

Background:

Crownox provides a full spectrum of risk mitigation solutions to international organizations, diplomatic delegations, and Fortune 500 companies. Using a combination of unique human resources and modern technology, Crownox effectively monitors and mitigates threats.

Website:www.crownox.com

Job Purpose:

The Executive Coordinator will support the company director in daily managerial tasks, ensuring smooth operations across multiple business areas. The role involves handling administrative, operational, and client-related matters, including meeting follow-ups, contract management, vendor and client negotiations, and process optimization. The ideal candidate will be highly organized, proactive, and capable of managing multiple responsibilities in a fast-paced environment.

Work Responsibilities:

• Manage and coordinate meetings, and ensure timely follow-ups. 
• Maintain clear communication with internal teams and external stakeholders.
• Oversee contract negotiations, liaise with vendors and suppliers, and ensure compliance with company regulations and requirements.
• Monitor and improve internal administrative processes, ensuring efficiency in document management, reporting, and workflow optimization.
• Maintain databases for clients, vendors, and internal documentation through an internal in-house system.
• Prepare reports, summaries, and presentations for internal and external use, ensuring clarity and professionalism.
• Assist the marketing team with email marketing campaigns, content creation, and company profile management.

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Requirements:

Education & Experience:

• At least 2 years of experience in similar roles
• Strong leadership and management experience
• High proficiency in using computers, online tools, and productivity software
• Excellent written and spoken English
• Experience in marketing tools and strategies such as LinkedIn, Canva, and Hubspot is a plus

Knowledge, Skills & Attributes:

• High organizational and time management skills with the ability to multitask effectively
• Strong written and verbal communication skills
• Ability to formulate, draft and maintain company documents and policies
• High level of discretion and confidentiality in handling sensitive information
• Proficiency in negotiation and problem-solving to support contract and vendor management
• Strong attention to detail and ability to maintain accuracy in high-pressure situations
• Strong research skills

Personal Attributes:

• Proactive and self-motivated with a strong sense of responsibility
• Ability to work independently while maintaining collaboration with teams
• Strong interpersonal skills to foster positive relationships with internal and external stakeholders
• Resilient under pressure with the ability to prioritize tasks effectively
• Commitment to professionalism, integrity, and maintaining company standards
• Readiness to work collaboratively within a team
• Ability to work under pressure and meet deadlines
• Strong problem-solving and critical-thinking skills
• Ability to form good relationships with colleagues, partners, clients and the private sector

If you are interested in joining our team, send us your resume on this email: [email protected]

Due to the urgency to fill this role, applications will be reviewed on a rolling basis.